Office Administrator

Tidal Vision•Bellingham, WA

7d•Onsite

About The Position

We are seeking a dependable, detail-oriented Part-Time Office Manager to support day-to-day office operations, administrative processes, and basic bookkeeping/vendor coordination. This role keeps the office running smoothly by managing supplies, schedules, records, and communications, while providing excellent service to employees, customers, and partners.

Requirements

4+ years of administrative, office management, or operations support experience (or equivalent combination of education and experience).
Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams); comfort learning new software and office systems.
Strong organizational skills and attention to detail; ability to manage multiple priorities with minimal supervision.
Professional communication skills (written and verbal) and a customer-service mindset.
Ability to handle sensitive information with discretion and maintain confidentiality.
Ability to lift/move office supplies (up 30lbs) as needed.

Nice To Haves

Experience with business registrations, census and similar government reporting.
Experience supporting HR processes (onboarding, timekeeping, benefits coordination).
Familiarity with facilities coordination and procurement.
Prior experience in a small business environment where you wore multiple hats.

Responsibilities

Must operate and work within our Mission Driven Culture Core Values and Principles and encourage others to do the same.
Serve as the first point of contact for office visitors, phone calls, and general inquiries; route messages appropriately.
Maintain office supplies, kitchen/breakroom items, and general tidiness; coordinate maintenance and repairs as needed.
Coordinate vendors and service providers (e.g., janitorial, IT, utilities, postage/shipping) and track service schedules.
Manage incoming/outgoing mail, shipping, and deliveries; maintain distribution lists and contact directories, process post office mailings and bank deposits as needed.
Schedule meetings, maintain shared calendars, and support basic event planning for two Bellingham locations (team meetings, trainings, small office events).
Travel arrangements for out of town guests and coordination of long-term and recurring stay rates.
Maintain organized digital and physical filing systems; support document control, record retention, and confidentiality practices.
Prepare basic correspondence, memos, and reports; proofread and format documents as needed.
Support HR/admin tasks such as onboarding coordination, badge/keys, and maintaining employee paperwork (as applicable).
Assist with administration of business registrations.
Track office-related budgets and recurring expenses; identify opportunities to streamline processes and reduce costs.
Support leadership and staff with ad hoc administrative projects and process improvements.