Sr. Occupancy Planner
About The Position
The Sr. Occupancy Planner will oversee and provide strategic occupancy planning expertise in supply, capacity, and demand for a global portfolio. This role involves analyzing forecasted headcount and seat projections, supporting change management and communication plans related to space/occupancy, and providing proposals to maximize space efficiencies in line with corporate real estate goals. The planner will collaborate with various CRE team members, including Real Estate Portfolio Strategists and Project Managers, and act as a business partner to coordinate on headcount forecasts and seat supply. The position requires strong analytical skills to determine occupancy solutions based on behavioral trends and to organize data analytics into client-ready presentations. Additionally, the role involves performing site assessments, developing and maintaining relationships with business partners and vendors, contributing to workplace trends and strategies, and reviewing space and design standards adherence. The planner will also assist with design choices, provide input on FF&E (Furniture, Fixtures, and Equipment), review FF&E shop drawings, and coordinate AV and electrical requirements with project teams.
Requirements
- Strong verbal presentation skills, ability to communicate to executive level
- Strong analytical, organizational and problem-solving skills
- Ability to process work quickly, accurately and with changing priorities
- Ability to develop user documentation as it relates to functions
- Ability to effectively interpret and apply policy and procedure
- Basic understanding of Corporate Real Estate and Financial concepts
- Strong team player who is adaptable and capable of driving change
- Effective oral and written communicating skills
- Advanced relationship building skills
- Ability to instruct and coach others in all skill areas of process, people, and tools
- Supervise a team
- Advanced to expert skills in Excel
- Advanced skills in Adobe and Microsoft application suites in support of role function and broader Occupancy Planning as well as building presentations to present to executive level
- Advanced understanding of CAFM\IWMS for Space Management Experience (Serraview is a plus)
- Minimum of 7 years of experience in a corporate environment.
- Possess strong analytical skills and the ability to develop conclusions and recommendations.
- Possess working knowledge of CAFM software, space management systems, and relational database functionality.
- Proficiency in architectural and engineering drawings, concepts & design.
- Experienced in managing projects of varied scope and complexity.
- Possess working knowledge of various office furniture systems.
- Proficiency in MS Office Suite software applications.
- Experience in communicating with all levels of management.
- Strong organizational with attention to detail.
- Strong communication skills.
- Proactively searches for process improvement.
Nice To Haves
- Serraview is a plus
Responsibilities
- Analysis of forecasted headcount and seat projections
- Support change management and communication plans as it relates to space/occupancy planning
- Provides proposals to maximize space efficiencies while implementing solutions in-line with corporate real estate goals
- Collaborates with Real Estate Portfolio Strategist, Project Management, Occupancy Planners and other CRE team members
- Business Partner Relationship
- Coordinate with business partners on headcount forecasts and seat supply
- Analytics
- Analysis of behavioral trends determines occupancy solutions and informs decisions
- Organizes all data analytics and space solutions into presentation format for client delivery
- Assist the team in performing site assessments to review space efficiencies, utilization metrics and supply and demand studies
- Develop and maintain excellent working relationships with business partners, vendor partners and Client
- Contribute to workplace trends/strategies and future ways of working
- Reviewing space and design standards adherence
- Assisting with design choices (finishes and materials) on building projects
- Provide input on FF&E on projects
- Review FF&E shop drawings
- Identify and align with Project team for AV and electrical coordination
- Report and obtain approval from project team on any FF&E changes different from Basis of Design
Benefits
- health insurance
- vision insurance
- dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life insurance
- disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
