NASAB - Sr. Manager, Reconciliation Team

Mitsui & Co. (U.S.A.), Inc.•Nashville, TN

About The Position

The Manager, Reconciliation Team is responsible for leading a high-performing reconciliation function within a global shared services environment. This role oversees daily and monthly reconciliation activities, red-flag indicators, exception management, escalations, executive-level reporting, and continuous improvement of reconciliation controls. The manager will lead the Reconciliation Team in performing inventory reconciliations in compliance with the established rules and regulations and the Standard Operating Policies and Procedures (SOP) and will ensure that internal and external customer needs are addressed. The manager is expected to combine strong accounting, internal control, and operational knowledge with people leadership, digital transformation capability, and the ability to communicate risks, trends, and improvement plans to senior leadership. This position resides within the Governance Group and reports directly to the Director, Governance.

Requirements

Degree in Accounting or Finance
Minimum 7 years of progressive experience in reconciliations, accounting operations, inventory accounting, shared services, internal controls, audit, logistics accounting, or related finance operations.
Minimum 3 years of people leadership or functional leadership experience, including coaching, prioritization, performance management, and stakeholder management.
Proven and demonstrated leadership and motivational skills
Knowledge of general business procedures
Experience working with automations and exception handling
Strong understanding of: General procedures for warehouses.
General understanding of Inventory Movement
Inventory Management and entrusted processing.
Shipping documentations, Marine/inland marine insurance principals
Incoterms and basic delivery terms.
Problem-solving skills
Analytical skills
Detail oriented and exhibits an urgency to achieve results
Good organizational skills with the ability to coordinate, prioritize, and handle multiple projects under pressure situations.
ECC/ SAP/ S/4HANA
Excellent PC skills (Excel, Word, PowerPoint, Outlook)
Excellent interpersonal and communication skills
Effective management skills
Self-starter that takes initiative with little direction
Effective communication
Effective business writing skills.
Ability to work in a cross-cultural environment
Minimum five (5) years of accounting or audit experience with Inventory, General Ledger or Bank Reconciliations.

Nice To Haves

Advanced degree or professional certification such as CPA, CMA, CIA, or equivalent experience preferred.
Experience operating in a global, multi-entity, shared services, or highly matrixed organization preferred.

Responsibilities

Leads the daily operations of the Reconciliation Team, including resource planning, workload prioritization, quality review, and timely completion of reconciliation deliverables.
Ensure warehouse reports and other source data are received, reviewed, and followed up within established deadlines, including appropriate escalation when business departments or third parties do not respond timely.
Ensures that the monthly Inventory Reconciliation Summary and details are reported accurately and on a timely basis to the respective business departments who are responsible for resolving reconciling items. Creates an inventory reconciliation executive statement monthly and submits to management and the local accounting departments.
Performs and leads the research by the team of all reconciling items and assures that each item are reported to the appropriate business department and responds to inquiries from business department as needed. Assures follow up and escalation with the business departments until the reconciling items are resolved.
Review significant reconciling items, aging trends, unresolved exceptions, and recurring issues to ensure timely escalation, root cause analysis, and corrective action tracking. Identify, document, and escalate red flag indicators, including unusual inventory variances, recurring unreconciled differences, unsupported adjustments, delayed or incomplete source data, manual workaround patterns, and breakdowns in ownership or follow-up. Ensure red flag indicators are evaluated for financial reporting, operational, compliance, and control implications, with appropriate root cause analysis, remediation ownership, and evidence of resolution.
Able to connect detailed reconciliation activity to broader business risk, financial reporting, customer service, and governance objectives.
Monitors the ERP system for new storage locations (warehouses) added to the master file for companies serviced by the SSC. Works with the business departments on obtaining samples of the warehouse reports and on defining the business requirements for building the reconciliation automation for the new warehouse. Works with the analysts and programmers on building the new automation.
Support digital transformation initiatives for the reconciliation function, including automation, exception-based review, dashboard development, and continuous monitoring. Partners with analyst, IT, developers, and business stakeholders to maintain, enhance, and troubleshoot automated reconciliation processes, bots, scripts, and reporting tools. Support implementation or enhancement of reconciliation, reporting, ERP, workflow, and business intelligence platforms used to strengthen visibility, accountability, and control effectiveness.
Use data analytics to identify trends, recurring exceptions, control gaps, aging issues, productivity opportunities, and process standardization opportunities across regions or business units.
Integrates any new subsidiary, affiliated company or outside customer into daily operation of the Reconciliation Team, as directed by upper management.
Works with the Logistics Department (NYCAD) to develop a schedule for physical counts and arranges timely reconciliation of completed physical counts.
Maintain strong governance over reconciliation processes, including adherence to SOPs, internal control expectations, audit requirements, and applicable company policies.
Serve as a key liaison between the Reconciliation Team, business departments, accounting, supply chain/logistics, internal controls, IT, external service providers, and regional/global stakeholders. Prepare clear, concise, and actionable executive summaries, dashboards, issue logs, risk updates, and presentation materials for management and governance forums. Present reconciliation status, exception trends, control concerns, resource needs, digital transformation progress, and remediation plans to management
Lead, coach, and develop reconciliation staff, including goal setting, performance feedback, cross-training, documentation discipline, and development of technical and business acumen. Promote a culture of and maintains a high level of accountability, customer service, continuous improvement, collaboration, and timely escalation.
Ensure appropriate segregation of duties, backup coverage, knowledge transfer, and succession planning within the team. Establish clear expectations for documentation quality, issue ownership, communication standards, and follow-up routines.
Participates in other duties or projects as requested by management.