Sr. Manager, Project Control & Billing

TAKE2 CONSULTING LLC•Vienna, VA

7d•Onsite

About The Position

The Sr. Manager, Project Control & Billing is responsible for leading the organization’s billing and project control operations to ensure accurate, timely, and compliant invoicing, labor tracking, and financial project administration. This role oversees the Billing and Project Control team and partners closely with Finance, Contracts, Payroll, Program Management, and Business Operations to support revenue realization, operational efficiency, and client satisfaction. The Sr. Manager, Project Control & Billing is responsible for managing billing activities across multiple contracts and customers, ensuring compliance with contractual requirements, maintaining accurate project and labor records, and driving operational consistency across project setup, labor reconciliation, invoicing, reporting, and financial controls. This position requires strong leadership, organizational, analytical, and customer service skills, along with the ability to manage competing priorities in a fast-paced government contracting and professional services environment. The ideal candidate will demonstrate a high level of attention to detail, operational accountability, professionalism, and the ability to maintain accuracy, compliance, and process efficiency across billing and project control operations.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
7 –12 years of experience in project controls, billing operations, finance operations, or government contracting administration.
4+ years of leadership or team management experience preferred.
Experience managing billing operations within a government contracting, consulting, or professional services environment.
Strong knowledge of Costpoint and project-based financial operations.
Experience working with contracts, labor tracking, invoicing, and project financial reporting.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Proficiency in Microsoft Excel and Microsoft Office Suite.

Nice To Haves

Experience with Costpoint, Paylocity, Bullhorn, or similar systems preferred.

Responsibilities

Maintain a hands-on operational approach to project control and billing activities, with the ability to work in the details and develop a deep understanding of billing operations, reconciliations, and financial workflows.
Lead and support detailed reconciliation efforts related to the Accounts Receivable (AR) aging report in partnership with the billing team, including researching and resolving mis-posted cash receipts, identifying billings posted in Costpoint but not sent to customers, and identifying invoices sent to customers that were not properly recorded in Costpoint.
Analyze billing and AR discrepancies and drive resolution efforts to improve billing accuracy, financial reporting integrity, and operational efficiency.
Utilize operational knowledge and hands-on participation in reconciliation activities to support and implement process improvements, workflow enhancements, and operational standardization initiatives across the billing and project control functions.
Review and post customer cash receipts within Costpoint to ensure accuracy and timely application of payments.
Review and post customer billings within Costpoint in accordance with contractual and financial requirements.
Oversee and implement approval of workflows related to project setup and project data updates within Costpoint, including bill rates, Period of Performance (POP), Contract Value (CV), and Funded Value (FV) updates.
Oversee project status reporting processes, including Monthly Status Reports (MSRs) and Quarterly Program Management Reviews (PMRs).
Oversee monthly reviews, status updates, and follow-up activities related to unbilled accounts receivable balances, aged AR balances, and unapplied cash receipt reconciliations.
Partner closely with the Contracts team to support the implementation and operational rollout of the Contracts Management System and to continue ensuring data accuracy, consistency, and alignment across systems.
Lead, manage, and support the Billing and Project Control team, including workload management, training, coaching, and performance oversight.
Oversee the end-to-end billing process to ensure timely, accurate, and compliant invoicing for commercial and federal contracts.
Manage project setup and maintenance activities within Costpoint and related financial systems.
Ensure billing activities align with contractual requirements, funding limitations, labor categories, and project structures.
Partner with Contracts, Program Managers, Finance, Payroll, and our sales teams to resolve billing discrepancies, labor issues, and invoicing concerns.
Monitor unbilled receivables, billing status, project funding, and outstanding invoicing items to ensure timely revenue recognition and cash flow.
Review labor distribution, timesheet accuracy, project coding, and organizational alignment to ensure compliance and financial accuracy.
Support monthly financial close activities related to project controls, labor reporting, accruals, and revenue reporting.
Develop and maintain billing procedures, internal controls, and operational process documentation.
Support external audits, DCAA requests, financial audits, and client inquiries related to billing and project financial records.
Analyze billing and project control metrics to identify process improvements, operational efficiencies, and risk mitigation opportunities.
Ensure compliance with company policies, government contracting requirements, and financial reporting standards.
Collaborate with leadership to support strategic initiatives, operational planning, and continuous process improvement efforts.
Support ad hoc reporting, financial analysis, and special projects assigned.