Sr. Legal Operations Specialist

Shionogi•Florham Park, NJ

5d•Hybrid

About The Position

The Senior Legal Operations Specialist is responsible for the day-to-day administration, maintenance, and operational support of Shionogi Inc.’s contract management system, Agiloft. The role supports contract intake, review, routing, execution, and maintenance for a high volume of agreements, including MSAs, SOWs, CDAs, consulting agreements, and related contracts. This includes managing contract workflows, supporting system enhancements, maintaining templates, training users, coordinating with internal stakeholders and vendors, and providing guidance on submission processes and system requirements. The role also conducts initial contract review to identify missing information, inconsistencies, or workflow issues, exercising independent judgment to determine appropriate agreement types, assess submission completeness, and escalate matters to Legal team members as needed. In addition, the Senior Legal Operations Specialist provides operational and administrative support to the Legal department, including accruals and invoices, vendor and subscription management, onboarding, meeting and training logistics, travel coordination, and other corporate administration activities.

Requirements

Bachelor’s degree in business, Legal Studies, or a related field (required).
Minimum four (4) years of experience working with legal department, including with contracts and other legal issues.
Proficiency with contract management software (Agiloft or other similar system).
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and general business software/applications.
Excellent written and verbal communication skills with the ability to prioritize work assignments and adjust as needed.
Ability to train a wide variety of clients on new systems and processes.
Must possess excellent analytical skills with respect to the review of agreements.
Must be able to review and identify gaps or areas of risk in contract submission and review.
Must have the ability to interact and demonstrate credible influence with colleagues across the organization.
Must be a team player who is positive, collaborative and resourceful.
Ability to handle and prioritize multiple assignments and maintain key deadlines through effective time management.
Ability to work cross-culturally in an international environment, possibly across multiple time zones.
Must be service-oriented toward the business and demonstrate a positive, “can do” attitude.
Must have strong interpersonal skills, including diplomacy and flexibility, and the ability to interface effectively with personnel at many different levels throughout the Company.
Must demonstrate maturity and initiative and be able to work both independently and on teams.
Must be able to maintain the integrity of confidential and sensitive information in a professional manner.

Nice To Haves

Good understanding of legal drafting preferred
Must have good understanding of legal drafting.

Responsibilities

Primary responsibility for managing Shionogi Inc.’s contract management system (Agiloft Contract Management Software) and training stakeholders on the system requirements and process for submission, review and execution of agreements.
Provide initial review and (where appropriate) provide feedback to business clients in multiple departments on Master Services Agreements, Task Orders/Statements of Work, Change Orders/Amendments, Consulting Agreements, CDAs, and other agreements on a timely basis.
Work closely with legal, finance, IT, and business teams, and vendors to expedite the review and execution of agreements; monitor contract workflow in Agiloft and shepherd contract drafts between reviewers.
Exercise independent judgment regarding appropriate type of agreement and information required for preparation.
Responsible for system maintenance, monitoring regular updates, investigating and recommending modifications to users, developing requirements for and testing of custom features, and working directly with system vendors on implementation.
Maintain user access and permissions.
Review and suggest changes to legal agreement templates and ensure most recent versions of templates are available in contracts management system; respond to questions from the business regarding templates and submission of contracts for review.
Provide administrative support to legal team members including meeting/training set-up, travel arrangements, submission of expense reports, communication with outside counsel for monthly legal expense accruals, processing of purchase orders and invoices, managing department subscriptions, onboarding of new team members, etc.
Establish and foster effective working relationships with business clients, maintaining an up-to-date understanding of the business to provide effective advice and direction.
Assist with legal and compliance training initiatives and materials.
Assist with corporate administration and ongoing compliance for legal entities.
Coordinate approval of Board minutes and ensure Board meeting folders are up to date.
Other duties as assigned.