Sr. IP Docketing Specialist

Procopio Cory Hargreaves•Palo Alto, CA

3d•$100,000 - $115,000•Hybrid

About The Position

Procopio is seeking a Senior IP Docketing Specialist to join our Intellectual Property team in any of our California offices; fully remote candidates will be considered only for qualified candidates. The Senior IP Docketing Specialist plays a critical role in supporting attorneys, clients, and IP professionals by maintaining accurate docket records, managing critical deadlines, and ensuring the integrity of the Firm’s intellectual property portfolio management processes. This position serves as a subject matter expert in IP docketing and provides guidance, mentorship, and training to junior docketing staff while helping drive consistency, efficiency, and risk management across the department.

Requirements

Highly detail-oriented, analytical, and organized
Ability to manage a high-volume workload while maintaining exceptional accuracy
Strong communication skills, professionalism, and a collaborative mindset
Comfortable exercising independent judgment, adapting to changing priorities, and serving as a resource and mentor within the department
Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
Experience with intellectual property docketing systems is essential
Extensive knowledge of U.S. and international patent and trademark prosecution procedures, docketing best practices, and intellectual property portfolio management
A high school diploma or equivalent is required
At least 10 years of intellectual property prosecution and docketing experience
Demonstrated experience training and mentoring others

Nice To Haves

Fully remote candidates will be considered only for qualified candidates
Experience with FoundationIP is preferred
An Associate’s or Bachelor’s degree is preferred

Responsibilities

Reviewing and docketing U.S., international, and foreign patent and trademark correspondence
Opening and closing matters and deadlines within the docketing system
Maintaining accurate docket records and detailed database notes
Coordinating client and matter transfers
Assisting with patent renewals, maintenance fees, and annuity processes
Supporting attorneys and staff by providing docketing guidance
Generating reports and queries
Monitoring workflow
Ensuring compliance with jurisdiction-specific requirements across domestic and international intellectual property matters