IP Docketing & Billing Support Specialist

Hodgson Russ LLP•Buffalo, NY

4d•Onsite

About The Position

Join our dynamic team and make a meaningful impact by supporting our IP clients and attorneys. Hodgson Russ LLP, a regional law firm with 230+ attorneys in 10 offices, is seeking an experienced IP Docketing & Billing Support Specialist to join our busy Intellectual Property Group, resident in the Buffalo office. In this role, you will be responsible for quarterly financial reporting, providing customized administrative and financial reports for attorneys and clients, and tracking various financial and client information. Your day-to-day work would include providing support to the IP practice group around client intake, ongoing client communications, and preparing accurate and timely client bills on a monthly cycle. This position requires significant interface with attorneys to establish desired procedures and frequent interactions with clients, attorneys and secretaries to field billing questions and resolve issues as they arise. In addition, you will be responsible for accurately docketing all IP documents and correspondence as well as providing quality administrative support in a timely manner following firm policies and procedures. This position requires significant interface with attorneys to establish desired procedures and frequent interactions with clients, attorneys and secretaries to field billing questions and resolve issues as they arise. You will work with attorneys, paralegals and other legal and administrative staff to service clients. You are required to demonstrate an extraordinary level of attention to detail, and a dedication to meeting the expectations and requirements of our clients.

Requirements

Associate's degree in bookkeeping, accounting, business administration, or a related field
Minimum of three years of experience as a secretary/administrative assistant
Extraordinary level of attention to detail
Dedication to meeting the expectations and requirements of our clients

Nice To Haves

Legal experience working in Intellectual Property

Responsibilities

Quarterly financial reporting
Providing customized administrative and financial reports for attorneys and clients
Tracking various financial and client information
Providing support to the IP practice group around client intake
Ongoing client communications
Preparing accurate and timely client bills on a monthly cycle
Accurately docketing all IP documents and correspondence
Providing quality administrative support in a timely manner following firm policies and procedures