Sr. Intellectual Property Paralegal

ON.energy • Houston, TX

3d

About The Position

ON.energy is hiring a Sr. Intellectual Property Paralegal to assist with the IP and operational backbone of their work. This is a hands-on role for someone who is happiest when the records are current, the repository is accurate, every document has a number and a home, and nothing is waiting on a signature that no one has chased. Roughly half the job is traditional paralegal work, and half is IP prosecution and operations: the systems, workflows and reporting that let a lean department carry a large volume. This role is part of a well-supported small team with a large impact, working directly with the Legal Ops Manager and supporting our Deputy General Counsel, Vice President of IP and Executive Legal Counsel.

Requirements

• Eight to twelve years of IP paralegal experience, with at least two of those years in an in-house legal department.
• Litigation experience required
• Demonstrated ownership of operational tasks of IP rights assertion matters
• Hands-on experience administering contract records and execution: repositories, signature routing, filing and deadline tracking.
• Advanced Microsoft 365 skills, particularly SharePoint, Excel and Word, including document formatting, styles and comparison.
• Proficiency with Artificial Intelligence tools required.
• Exceptional organization and follow-through. You keep your own tracker, you know what is outstanding without being asked, and items do not go quiet on your watch.
• Precision with detail. Entity names, signature blocks, effective dates, defined terms and document numbers are exactly right, because in this role they are the work product.
• Discretion with confidential intellectual property, commercial, financial and personnel information.

Nice To Haves

• Professional working proficiency in English and Spanish, written and spoken.
• Paralegal certificate from an ABA-approved program, or NALA Certified Paralegal (CP) or NFPA Registered Paralegal (RP/CRP) credential.
• Experience in energy, renewables, construction, manufacturing or another asset-heavy industry with product development teams.
• Exposure to legal spend management or e-billing.
• Bachelor’s degree.

Responsibilities

• Grow and maintain the IP portfolio records and disclosure form repository.
• Facilitate efficient patent draft reviews with the inventors.
• Liaison with external patent agents and patent attorneys.
• Support Sales, Procurement and Supply Chain together with legal counsel in their review of contracts, with a focus on the IP related language.
• Develop risk positions relate thereto.
• Administer the IP document numbering system, assigning and recording document numbers across matter types and keeping the register clean.
• Maintain the IP Portfolio status tracking systems.
• File formal notices, receipts, assignments, declarations and draft sets to the correct matter file.
• Support records retention and legal hold administration.
• Maintain the legal request intake workflow, so requests arrive with the information Legal needs and are triaged consistently.
• Support requests from internal stakeholders, External Legal Counsel and Attorneys.
• Support requests related to IP landscape monitoring and strategy.
• Produce recurring reporting on various IP Portfolio metrics.
• Support Intellectual Property, Corporate and Legal functions

Benefits

• Competitive salary + annual performance-based bonus eligibility
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Christmas Bonus (Aguinaldo): 30 days
• Major medical expenses and life insurance
• Paid time off and holidays (per local policy)
• Professional development and growth opportunities
• Opportunity to grow with a mission-driven team shaping the future of clean energy

What This Job Offers

• Job Type: Full-time
• Career Level: Senior