Sr Grants & Contracts Administrator

University of Rochester•Hutchison, KY

1d•$70,600 - $105,800•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This position will oversee the finances for the Gorbunova and Seluanov laboratories at the University of Rochester. These laboratories are quite large and deal with multi-million-dollar grants and projects. The position will handle finances for the Nathan Shock Center as well as finances for the labs, encompassing P30, P01s, R01s, the ARPA-H and multiple other grants. The position will entail interfacing and managing projects for several collaborative divisions and departments at the University as well as other colleges and universities nationwide. (The Nathan Shock Center is an NIA-funded P30 Center grant that has its specific objectives in basic aging research, & must report to NIA on its specific aims. In essence, the P30 Administrator is a central figure in supporting & advancing the research goals of an NIH P30 Core Center, ensuring that it operates efficiently, effectively, & in compliance with all relevant guidelines & regulations. The position will provide financial oversight & administrative support to the Center director & will organize all finances & events.)

Requirements

Bachelor's degree and 5 years of relevant experience required
Or equivalent combination of education and experience
3-5 years’ experience in academic department/university accounting desired.
Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year required

Nice To Haves

Position calls for advanced knowledge of data management preferred.
Must possess strong knowledge of Microsoft Suite (Word, Excel, Outlook), FileMaker Pro and be comfortable working within web-based systems preferred.
Must also be familiar with accounting software such as Workday and IORA preferred.
Ideal candidate will have excellent accounting skills preferred.
Strong interpersonal, written and verbal communication skills, and analytical skills are essential; preferred.
Position calls for professionalism, confidentiality, tact, diplomacy, and organization preferred.

Responsibilities

Coordinates progress reports for all grants to ensure timely submission and adherence to deadlines. Will coordinate between multiple PIs and performance sites.
Reviews & monitors financial activities to ensure compliance with NIH/NIA guidelines & regulations. Prepares progress reports for the NIH & NIA.
Administrates and handles the logistics for organizing Pilot grants, advertising, application submissions, & study section reviews. Manages Pilot grant competitions, which includes soliciting peer reviewers, organizing review meetings, notifying applicants, & later when award is made, insuring compliance with NIA rules. Assists with new applications.
Assists with budget preparation & grant administration. Formulates & prepares budgets, manages grant funds, & ensures compliance with financial regulations. Analyzes & recommends changes as needed.
Compiles, analyzes, & reconciles sponsored research grant ledgers monthly.
Initiates investigation & takes corrective action when discrepancies, significant problems, or patterns occur. Submits cost reallocations as needed.
Reviews Notice of Awards (NOA), sets up & maintains new accounts.
Projects expenditures required for annual reports to funding agencies. Works with the Office of Research Accounting & Costing Standards (ORACS) on annual & end-of-project financial reports used to close out grants
Guides faculty through the grant application process. Researches individual application requirements & parameter specifications. Communicates with ORPA & PIs regarding guideline compliance & interpretation. Reviews, appraises & edits applications for errors. Coordinates submission with PIs & ORPA. Solicits additional documentation where collaborations are involved.
Acts as a liaison between the center & other departments, institutions, community groups, & agencies, coordinating programs & services. Ensures interaction & collaboration among scientists, fostering a cooperative research environment, & promoting joint planning & evaluation activities.
Organizes annual and quarterly conferences for the P30, P01, and ARPA-H. Handles all scheduling, travel, and logistics. Organizes annual retreats & advisory board meetings. Handles travel for laboratory members, PIs, visitors, and others as needed. Manages reimbursements and expenses.
Other duties as assigned