Sr. Grants Administration Specialist

Compassion International•Columbia, DC

3d•Remote

About The Position

The Senior Grants Administration Specialist ensures effective management, implementation, and compliance with government and other multilateral donors. This role often liaises with other staff and stakeholders supporting or managing grants, providing technical support and guidance to National Offices (NOs) to ensure the successful execution of grants in alignment with donor requirements. The incumbent leads administration of grant startups and supports monitoring and reporting in collaboration with Project leadership at the National Office, MERL, and finance team members. Additionally, the incumbent supports the resolution of risk or compliance issues during grant activity in coordination with legal and compliance teams. At this career level, the incumbent leads administration of major grant initiatives for multiple countries and often coaches and oversees the work of other specialists and related staff.

Requirements

Effective management, implementation, and compliance with government and other multilateral donors.
Technical support and guidance to National Offices (NOs) to ensure successful execution of grants in alignment with donor requirements.
Administration of grant startups and support monitoring and reporting in collaboration with Project leadership at the National Office, MERL and finance team members.
Resolution of risk or compliance issues during grant activity in coordination with legal and compliance teams.
Administration of major grant initiatives for multiple countries.
Coaching and overseeing the work of other specialists and related staff.
Liaison between offices for management of major grants such as US government or other institutional grants.
Oversight of the grants portfolio by organizing regular meetings with technical specialists from home and field offices to evaluate program progress and effectiveness.
Developing work plans, implementation schedules, and performance benchmarks.
Facilitating communication and collaboration between grants management stakeholders.
Representing the organization in meetings with donors, partners, and other external stakeholders as needed.
Analyzing market trends and competitors, identifying grant opportunities, and assessing their strategic alignment with organizational strategic goals and values.
Recommending risk mitigation strategies for grant implementation.
Contributing to scoping, positioning, and developing proposals, collaborating with both home and field office teams.
Providing technical oversight and deep subject matter expertise for government-funded and other major, complex, and multi-national projects, ensuring they adhere to project plans, timelines, and budgets.
Coordinating the implementation across National Offices.
Ensuring all projects comply with grantor regulations and donor requirements.
Conducting regular compliance reviews and addressing management bottlenecks with leadership as needed to ensure effective implementation and management of grant-funded programs.
Engaging directly with donor representatives to facilitate compliance and reporting, ensuring timely delivery of high-quality reports to government and other institutional donors.
Training National Office staff on grant management, compliance, and reporting, and leading specialized workshops to enhance grant management skills.
Financial oversight of grants, including budget tracking and expenditure monitoring.
Expertise with regards to data collection and analysis frameworks to ensure accurate reporting.
Monitoring and supporting the effectiveness of the risk management plan for the grants portfolio, ensuring robust processes for risk management and fraud prevention are in place.

Responsibilities

Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
Acts as an advocate to raise the awareness of the needs of children. Understands Christ’s mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
Acts as the main liaison between offices for management of major grants such as US government or other institutional grants.
Leads the oversight of the grants portfolio by organizing regular meetings with technical specialists from home and field offices to evaluate program progress and effectiveness.
Assists in developing work plans, implementation schedules, and performance benchmarks.
Facilitates communication and collaboration between grants management stakeholders.
Represents the organization in meetings with donors, partners, and other external stakeholders as needed.
Serves as a subject matter expert on the Core Grants Team to analyze market trends and competitors, identifies grant opportunities, and assesses their strategic alignment with organizational strategic goals and values.
Recommends risk mitigation strategies for grant implementation.
Serves as a subject matter expert on the Grant Acquisition Team contributing to scoping, positioning, and developing proposals, collaborating with both home and field office teams.
Provides technical oversight and deep subject matter expertise for government-funded and other major, complex, and multi-national projects, ensuring they adhere to project plans, timelines, and budgets.
Coordinates the implementation across National Offices.
Works with legal and compliance teams and senior stakeholders to ensure all projects comply with grantor regulations and donor requirements.
Conducts regular compliance reviews and addresses management bottlenecks with leadership as needed to ensure effective implementation and management of grant-funded programs.
Engages directly with donor representatives to facilitate compliance and reporting, ensuring timely delivery of high-quality reports to government and other institutional donors.
Trains National Office staff on grant management, compliance, and reporting, and leads specialized workshops to enhance grant management skills.
In partnership with the finance team, provides financial oversight of grants, including budget tracking and expenditure monitoring.
Serves as a subject matter expert with regards to data collection and analysis frameworks to ensure accurate reporting.
Monitors and supports the effectiveness of the risk management plan for the grants portfolio, ensuring robust processes for risk management and fraud prevention are in place.