Sr. GCA - PostAward (Research Administration)
About The Position
The Whiting School of Engineering is seeking a Sr. GCA - PostAward to provide dedicated professional-level sponsored funds management for more than 80% of the role. Responsibilities span pre-award and post-award functions, including proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout. The position independently manages grants, contracts, and awards ranging from moderately to highly complex. These may involve detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, complex foundation grants, and pharmaceutical company-sponsored clinical trials. The role may assist with non-sponsored funds, but its primary focus is timely, effective, and efficient management of sponsored funding.
Requirements
- Bachelor’s degree.
- Four years of related experience in sponsored research and/or financial positions; additional education may substitute for required experience under the JHU equivalency formula, and additional related experience may substitute for education beyond a high school diploma or equivalent.
- Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position; if the program is not successfully completed, no additional experience will be applied.
- Knowledge of external federal guidelines and procedures for grants and contracts, including NIH, NSF, DOD, and NASA.
- Intermediate analytical skills.
- Intermediate attention to detail.
- Intermediate grant closeout procedures.
- Intermediate grant proposal preparation.
- Intermediate grant regulations.
- Intermediate grants and contracts management.
- Intermediate oral and written communications.
- Intermediate record keeping.
- Intermediate regulatory compliance.
- Intermediate relationship management.
Nice To Haves
- Experience in an academic or medical setting.
Responsibilities
- Oversee and direct complex award management activities, including account monitoring and management, audits, evaluations, and reporting.
- Partner with faculty and budgetary staff, and serve as a final point of contact with them and the Office of Research Administration, to plan and develop applications for federal agencies, private agencies and foundations, and commercial companies.
- Understand and ensure compliance with institutional pre-award policies and sponsor guidelines.
- Review assigned faculty sponsored-project proposals before forwarding them to the Grants & Contracts Manager and/or Office of Research Administration for signature; ensure accuracy and adherence to applicable guidelines.
- Prepare budgets in a timely manner for principal investigator review.
- Serve as a liaison among research units, central offices, and funding agencies.
- Review budgets and related justifications for appropriate and complete content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance in grant and contract management, including sponsor guidelines, internal protocols, accurate protocol information in grant documents, and conflict-of-interest requirements.
- Maintain ongoing award updates and communications, including regular financial audits and reporting to principal investigators and, as needed, departmental leadership.
- Manage post-award processes, including award setup, review, account setup verification, and ensuring staff are set up appropriately.
- Complete post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and subcontract setup paperwork.
- Provide information and assistance needed to complete closeouts.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
