Sr Finance Specialist

Canyon County•Caldwell, ID

About The Position

The primary responsibilities of a Sr. Finance Specialist include maintaining financial records, processing purchase orders, managing claims and chargebacks, ordering supplies, preparing monthly statements, and providing general administrative and customer support.

Requirements

Proficient in office equipment and software applications relevant to the role; Quickbooks, Microsoft Office, and Adobe software products, including Word, Excel, Publisher, Acrobat, and Illustrator
Knowledge of customer service procedures, techniques, and objectives
Understanding of accounting, bookkeeping, and cash handling practices and procedures
Communicate clearly and effectively both, verbally and in writing
Follow written and oral instructions
Collaborate constructively with colleagues and the public to deliver high-quality public service
Build and maintain strong working relationships with county staff, officials, vendors, and the public
Respond courteously to inquiries, even in challenging situations
Learn county functions thoroughly to provide accurate information and explain services, policies, and procedures
Maintain records, research data, and prepare clear reports, concise reports
Manage multiple tasks, handle interruptions, and meet deadlines
Valid driver’s license
Successfully complete a background check
High school diploma or GED equivalency required
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review and process documents, supervise the work and performance of others, and organize documents and materials
Sufficient clarity of speech and hearing, or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a multi-line telephone system, a personal computer, and standard office equipment
Sufficient personal mobility, strength, agility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period, move or lift to 50 pounds, and work in an office environment

Nice To Haves

Four years of accounting, bookkeeping, or general office experience preferred
An equivalent combination of experience and training may be considered

Responsibilities

Maintain financial records
Process purchase orders
Manage claims and chargebacks
Order supplies
Prepare monthly statements
Provide general administrative and customer support
Review, verify, and process vendor invoices for payment
Maintain records of all vendor accounts and payments
Maintain and balance external customer financial accounts, including deposits
Manage financial systems
Serve as the liaison between vendors and the organization to resolve disputes quickly and fairly
Maintain accurate records of claims, including supporting documentation such as correspondence with vendors, invoices, and delivery notes
Monitor and review chargeback notifications received from banks or payment processors; analyze disputed transactions by reviewing transaction details, order history, communications with the customer, and payment information
Work closely with other departments to resolve financial discrepancies and provide support for financial decision-making
Analyze financial data to identify trends, discrepancies, and opportunities for cost savings or improved financial processes
Prepare, distribute, and maintain a variety of reports, records, documents, correspondences, log sheets, and related documents
Issue purchase orders for supplies according to office policies and procedures
Provide general administrative, accounting, and customer service support
Perform data entry, faxing, typing, and filing in support of office functions
Answer incoming telephone calls from the public and other county departments as needed, providing information and routing calls to the appropriate recipient
Respond to inquiries and requests, providing information on county services, policies, and procedures
Receive, sort, and distribute mail and packages to the correct department or recipient
Sort and prepare out-going and inter-office mail, including monitoring postage meter usage for billing
Monitor postage meter usage daily for billing purposes
Perform all work duties and activities following county and office policies, procedures, and safety practices
Perform other duties as assigned