SR FACILITIES MGMT COORDINATOR

Fayetteville Public Works Commission•Fayetteville, NC

2d•$26 - $36•Onsite

About The Position

This class is responsible for coordinating, planning, and managing activities that support the efficient and effective operation, maintenance, repair, security, and administration of all Public Works Commission facilities, including administrative buildings, operations facilities, and plant locations. Responsibilities encompass both facilities administration and facilities maintenance functions to ensure safe, reliable, cost-effective, and uninterrupted facility operations. The employee maintains accurate records, reports, and documentation; responds to customer inquiries and concerns; schedules meetings, appointments, and travel arrangements as necessary; and performs a variety of administrative, financial, and operational support functions. This position requires independent judgment, strong project management skills, and the ability to coordinate multiple priorities simultaneously. Work is performed under the general supervision of the Director of Facilities and Equipment Management or designated manager and is performed in accordance with established policies and procedures. On-call availability and extended work hours may be required. Performs related work as required.

Requirements

Graduation from an accredited two-year college, community college, technical school, or university with a degree, diploma, or certification in Facilities Management, Construction Management, Business Administration, Industrial Operations, Engineering Technology, HVAC, Building Systems Technology, Office Administration, or a related field and a minimum of three (3) years of progressively responsible experience in facilities management, facilities maintenance, construction administration, or building operations; OR Graduation from high school or possession of a high school equivalency diploma and a minimum of seven (7) years of progressively responsible experience in facilities management, building operations, construction administration, maintenance coordination, or related work; or An equivalent combination of education, training, and experience.
Functional Employment Test (FET) required.
Must possess and maintain a valid North Carolina Driver's License.
Must be able to participate in on-call assignments and work extended hours when required.

Responsibilities

Coordinating, planning, and managing activities that support the efficient and effective operation, maintenance, repair, security, and administration of all Public Works Commission facilities.
Coordinating and managing predictive and preventive maintenance programs.
Developing specifications and administering service agreements and maintenance contracts.
Coordinating facility construction and renovation projects.
Providing technical support and problem resolution for automated building systems, security systems, access control systems, and other facility infrastructure.
Scheduling, prioritizing, assigning, and monitoring work orders.
Maintaining maintenance management software programs and records.
Conducting financial analysis and budget tracking for facility operations.
Preparing departmental budget breakdowns and reports.
Processing purchase orders, requisitions, invoices, and expenses.
Coordinating equipment replacement programs.
Maintaining facility maintenance records and documentation.
Creating and analyzing facility operational reports.
Administering identification badge and access control programs for facilities and vehicles.
Coordinating facility meeting room reservations, building access, and event support.
Maintaining vendor relationships and service agreements.
Ensuring compliance with applicable OSHA, EPA, fire, environmental, safety, and building codes.
Coordinating activities with contractors, vendors, tenants, employees, and external agencies.
Maintaining accurate records, reports, and documentation.
Responding to customer inquiries and concerns.
Scheduling meetings, appointments, and travel arrangements as necessary.
Performing a variety of administrative, financial, and operational support functions.
Preparing and monitoring facility maintenance and operational budgets, including departmental budget breakdowns and expenditure tracking.
Performing financial analysis and reporting related to facility maintenance costs, projects, and operational expenditures.
Processing purchase orders, requisitions, invoices, and related procurement documentation.
Developing, maintaining, and administering vendor contracts, maintenance agreements, and service agreements.
Maintaining budget tracking systems and procurement records.
Creating and maintaining identification badges, vehicle access records, facility access credentials, and access control databases.
Scheduling facility meeting rooms and coordinating room setups and logistical support for meetings and events.
Creating, maintaining, and distributing facility operational reports, maintenance reports, and billing-related reports.
Developing and maintaining records retention systems and documentation management procedures.
Coordinating and managing predictive, preventive, and corrective maintenance programs for all PWC facilities and building systems.
Coordinating facility maintenance, construction, renovation, and repair projects from planning through completion.
Developing technical specifications, soliciting contractor services, negotiating contracts, and monitoring contractor performance.
Providing technical troubleshooting, programming support, and system modifications for automated building systems, security systems, and facility infrastructure.
Coordinating work activities among contractors, vendors, maintenance personnel, and building occupants.
Scheduling, prioritizing, assigning, and monitoring facility work orders using computerized maintenance management systems.
Maintaining extensive knowledge of building technologies, construction principles, facility systems, and regulatory requirements.
Conducting inspections and assessments of facility systems to ensure safe and efficient operation.
Coordinating equipment replacement programs and facility improvement initiatives.
Ensuring compliance with OSHA, EPA, fire codes, environmental regulations, building codes, and PWC safety standards.
Maintaining accurate maintenance records, project documentation, equipment histories, and cost reports.
Operating vehicles and equipment necessary to perform assigned responsibilities.