Sr. Executive Assistant

PrimeLending•Dallas, TX

8d•Onsite

About The Position

Hilltop Holdings is looking to hire a Senior Executive Assistant to provide administrative support for multiple C-Suite Executives, including the Chief Administrative Officer and the General Counsel. The Senior Executive Assistant position will provide advanced support for top level executives by performing administrative tasks including but not limited to clerical work, receiving clients and visitors, arranging travel and correspondence, maintaining legal billing and scheduling meetings. This position will also provide support for Board of Director materials and meetings. This position is required to be on site 5 days per week.

Requirements

High school diploma, GED, or equivalent.
7-10 years proven executive level experience in the field with or without progressive responsibilities
Computer hardware, operating system (Windows or Mac) and software/application (MS Office, Internet Explorer, Outlook etc.) skills
Ability to work independently or within a team
Excellent organization and time management skills
Excellent verbal and written communication skills
Ability to use discretion and maintain confidentiality
Ability to maintain a personable, but professional demeanor with executives and others
Ability to shift priorities as needed to ensure more urgent work is handled appropriately

Nice To Haves

Degree preferred in relevant discipline

Responsibilities

Serves as the primary administrative support partner for assigned executive
Manage and maintain executive schedules, including scheduling meetings and travel as needed
Process legal related invoices through Legal Tracker, ensuring that the invoices are keyed accurately and approved in a timely manner by the appropriate leader
Provides administrative support for all Board of Director meetings, including coordinating travel and transportation as well as ensuring that materials are loaded into our BoardVantage tool and printed as needed.
Serves as a gatekeeper for executives, prioritizing requests and calendars accordingly.
Manages information flow in a timely and accurate manner
Partner with other executive assistants and the receptionists to ensure adequate office supply inventory and overall operations and assist in front desk coverage during the receptionist lunch
Leverages internal resources to execute on tasks a requests from executives
Conveys and exchanges basic technical and factual information with colleagues
May be responsible for providing basic training to new employees particularly on legal and board related systems
Interact with executives and all other levels of the organization in a professional manner
Other functions as needed