Sr Executive Assistant

WK Kellogg•Battle Creek, MI

3d•$66,160 - $82,700•Hybrid

About The Position

The Sr. Executive Assistant provides high-level administrative and strategic support to executive leadership, ensuring the efficient operation of the office. Serves as a trusted partner who manages complex schedules, coordinates priorities, and acts as a central point of contact for internal and external stakeholders. This is an on-site position based in Battle Creek, Michigan, requiring employee to work from Corporate Headquarters office three days per week (Tuesday, Wednesday, and Thursday).

Requirements

Proven ability to manage multiple priorities and competing demands in a fast-paced, dynamic environment while maintaining a high level of accuracy and professionalism.
Extensive experience managing complex Executive calendars, including scheduling across multiple time zones, resolving conflicts, and proactively anticipating business needs.
Exceptional written and verbal communication skills, with the ability to interact professionally and confidently with both internal and external stakeholders.
Strong project management and organizational skills, with the ability to coordinate and drive multiple initiatives to successful completion.
Experience supporting and administering HR-related processes, policies, and procedures while ensuring compliance and confidentiality.
Minimum of 3-5 years of experience providing administrative support to Senior Executives and Executive leadership teams in a corporate environment.
Experience planning and executing large-scale meetings, events, and leadership gatherings, including responsibility for coordinating high-profile events such as the Annual Sales Meeting.
Proven ability to handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
Experience managing departmental budgets, cost centers, and overhead expense tracking, including budget planning, reporting, and reconciliation.
Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Experience with Concur and Anaplan.
Strong attention to detail, organization, problem-solving capabilities, and a proactive approach to identifying and addressing business needs before they arise.

Responsibilities

Provide proactive, comprehensive support to Executive Leaders, including calendar management, meeting coordination, expense reporting, travel arrangements, and preparation of materials.
Manage Executive access and time by prioritizing competing demands, resolving scheduling conflicts, and ensuring alignment with business objectives.
Anticipate and elevate critical issues, ensuring Executives are informed of matters requiring immediate attention.
Handle highly confidential, sensitive, and proprietary information with the utmost discretion and professionalism.
Coordinate special projects, strategic initiatives, and large scale management of the Annual Sales Meeting, often involving cross-functional stakeholders.
Serve as a liaison between Executives, leadership teams, employees, and external partners, fostering effective communication and collaboration.
Maintain business continuity and seamless operations during Executive absences by managing priorities and responding appropriately to emerging needs.
Experience tracking and administering cost center overhead budgets and expenditures.
Demonstrate a strong understanding of organizational priorities, business operations, company policies, and Executive leadership objectives to provide informed support and recommendations.
Exercise independent judgment, sound decision-making, and exceptional attention to detail in a fast-paced, dynamic environment.