Sr Executive Assistant

The Walt Disney Company•Burbank, CA

2d•Onsite

About The Position

We are looking for a dedicated and dynamic Sr Executive Assistant to support the EVP, Creative Execution who will thrive in a fast-paced environment, be able manage multiple projects/tasks simultaneously, and have a keen eye for detail. They must efficiently manage their manager’s time and schedule, multitask and effectively partner and communicate with internal departments. This role may involve some non-traditional working hours, including early mornings/late evenings, weekends etc. It will be helpful if the candidate possesses excellent knowledge of the Studio landscape.

Requirements

Prior work experience in a support or administrative role, preferably within entertainment industry or comparable experience.
Excellent Computer Skills required – Strong proficiency with both PC and Mac, Microsoft Outlook, Word, Excel and PowerPoint, Keynote and Google Docs.
Proven track record of prioritization and meeting deadlines, adept at making swift decisions and adapting to changing circumstances with ease and flexibility.
Exemplary attention to detail coupled with the capacity to maintain professionalism even in high-pressure situations.
Outstanding organizational skills and commitment to follow-through, capable of efficiently managing multiple projects concurrently.
Excellent verbal and written communication skills, ensuring effective and professional interaction, especially when interacting with executives and other representatives from various departments.
Possesses a positive outlook and demonstrates proactive, resourceful, and adaptable qualities.
Exceptional interpersonal skills, fostering collaborative work environments and seamless coordination with fellow assistants and staff across all levels.
Valued team player with an easy-going manner, adept at navigating diverse personalities, responsibilities, and assignments with ease.

Nice To Haves

Familiarity with SAP and Workday.
Prior experience supporting leaders at executive level within entertainment and/or the streaming industry
Passionate about entertainment including both movies and episodic series content, and the streaming business.

Responsibilities

Coordinate one-time and recurring meetings, including logistics and preparation, for both internal and external partners and executives.
Logistics and preparation to include, but not limited to, sending out calendar invites, setting up video conference links, booking conference rooms, setting agendas, creating written/presentation materials.
Heavy calendar management, including day-to-day meetings and long-range planning, prioritizing meeting requests to optimize leader’s time.
Partner extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Serve as primary contact for all incoming communications (i.e. phone calls, mail and/or emails).
Book travel arrangements (i.e. itineraries, flights, hotels, car rentals, temporary workspace, meeting locations, etc.) and complete travel expenses in a timely manner using Concur.
Filing of reference materials, important/confidential memos, business updates, meeting notes, and any other files.
Support departmental projects as needed.
Maintain inventory of office supplies.
Spearhead internal team events / meetings / recognitions (i.e. date, venue, food, and activities).
Complete other ad hoc duties as needed (i.e. help with facilities issues, ordering gifts, or running errands).