Sr Executive Assistant

Mattel•El Segundo, CA

10d

About The Position

The Sr Executive Assistant to the Chief Consumer Products & Experiences Officer provides high-level administrative and operational support in a fast-paced entertainment environment. This role requires exceptional organizational, communication, and multitasking skills to manage complex scheduling, stakeholder coordination, event logistics, and confidential materials across CPX.

Requirements

Minimum 5+ years of experience supporting senior executives in entertainment or related industries.
Strong knowledge of the entertainment landscape and key industry players.
Advanced proficiency in Microsoft Office, Google Workspace, and presentation design tools.
Excellent organizational, written, and interpersonal skills.
Ability to manage competing priorities under pressure with professionalism and discretion.
Flexible schedule to accommodate shifting deadlines and event needs.
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

Responsibilities

Manage a rapidly changing calendar, including high-volume internal and external meetings.
Schedule recurring meetings with department heads, ELT members, and external partners.
Coordinate extensive domestic and international travel arrangements, including logistics and itineraries.
Handle phone and correspondence management on behalf of the Chief CPX Officer.
Prepare and process expense reports and department budgets.
Draft, edit, and coordinate presentation decks for internal and external audiences (e.g., investor meetings, conferences, brand/franchise updates).
Liaise with Legal, Communications, and Brand teams to ensure message and asset alignment.
Support meeting/event scheduling, prep materials, and coordination of logistics as needed.
Oversee logistics such as venue booking, catering, AV setup, materials preparation, and guest coordination.
Support onboarding of new team members and liaise with People & Culture, Facilities, and IT.
Manage vendor setup and payments through COUPA as needed.
Handle sensitive information with discretion and professionalism.