Sr. Executive Assistant
About The Position
We are seeking an exceptional Senior Executive Assistant to serve as the right hand and shadow to a high-profile principal in Miami Beach. The Principal is one half of an entrepreneurial husband-and-wife team overseeing multiple operating businesses, philanthropic commitments, a large family, and an active social and travel calendar. This is not a traditional EA role. The Principal needs someone who can take her phone, take her inbox, and take problems off her plate before she has to think about them — so she can focus on her family and the parts of her life that only she can own. You are her single point of contact: requests come to you, you triage, you delegate, and you follow through. You are the person who makes sure nothing slips — ever.
Requirements
- Years of experience at the right hand of a demanding principal and genuinely thrived there
- Comfortable in boardrooms and in cars
- Thick skin — feedback is direct and fast in this environment, and you don't need to be managed
- Go-getter — nobody chases you for updates, because you give them before they're asked for
- Solutions-oriented — you bring answers, not problems
- Discreet, polished, calm under pressure, and deeply reliable
- Clean driving record required
Responsibilities
- Accompany the Principal to meetings, appointments, and engagements as her on-site support
- Manage her phone and inbox in real time; capture verbal instructions immediately and convert them into tracked action items
- Anticipate what she needs before she asks — briefings, materials, context, logistics
- Keep her on schedule without her having to think about it
- Drive her when the household driver is unavailable (clean driving record required)
- Own the Principal's calendar across business and personal commitments — proactively managing conflicts, holds, and changes
- Manage email across platforms: flag, respond, draft, organize, and follow through
- Deliver a daily briefing covering the day's priorities and open items
- Ensure nothing goes unanswered or falls through the cracks
- Prepare materials for meetings, board engagements, and presentations
- Attend meetings: take notes, track action items, drive follow-through
- Coordinate with multiple operating businesses on scheduling, reporting, and administrative needs
- Support board and philanthropic commitments with preparation and logistics
- Manage all travel end-to-end: aviation, accommodations, ground transport, detailed itineraries
- Travel with the Principal as needed — approximately two months per year, domestic and international
- Coordinate family travel logistics with household staff
- Serve as the principal's single point of contact and delegate accordingly to the Personal Assistant, House Manager, and household staff
- Ensure seamless coverage and follow-through across all domains
- Reconcile credit card charges and manage expense tracking
- Flag discrepancies promptly; coordinate with vendors on invoices
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
