Sr. Executive Assistant

Fresenius Medical Care • Waltham, MA

7d

About The Position

The Senior Executive Assistant provides advanced, high-level administrative support to the Senior Vice President, Global Real Estate and Corporate Security, supporting critical initiatives and confidential projects at the corporate level. The position operates in a fast-paced, high-visibility environment with continual exposure to sensitive information, priority deliverables, and executive decision-making. Acting as a trusted partner and primary liaison for the executive, this role requires discretion, sound judgment, and the ability to manage complex and time-sensitive matters with minimal oversight. The role reports to a Senior Vice President who reports directly to a Management Board Member.

Requirements

• Minimum of 8 years of professional experience, including at least 5 years supporting senior-level executives
• High school diploma or equivalent required
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office and virtual meeting platforms
• High attention to detail and accuracy
• Ability to work effectively with senior executives and stakeholders

Nice To Haves

• Associate/Bachelors degree or two years of highly preferred

Responsibilities

• Provide advanced administrative and operational support to the executive and senior leadership within the function.
• Manage highly confidential and time-sensitive materials with discretion and independent judgment.
• Organize and coordinate high-level, confidential meetings and conferences.
• Anticipate executive needs and prepare materials for meetings and presentations.
• Manage domestic and international travel arrangements.
• Prepare and reconcile executive expense reports.
• Develop and track budgets and support data analysis and reporting.
• Assist with reports and presentations by coordinating with stakeholders across the organization.
• Independently plan, organize, and prioritize work.
• Maintain department records, certifications, and administrative documentation.
• Support special projects and initiatives as assigned.

Benefits

• The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED