Sr. Executive Assistant - Product & Engineering, CTO

SailPoint • Austin, TX

3d

About The Position

This is a critical support role for the Chief Technology Officer in a fast-paced, high-growth environment. As the Senior Executive Assistant to the CTO, you will be a key partner in ensuring the CTO's success. Our work environment is fun, but we also work hard and are passionate about what we do. The ideal candidate will be a highly organized, positive, proactive, and assertive individual with an exceptional work ethic. We are looking for a self-motivated professional with a "can-do" attitude who is comfortable doing whatever it takes to help our Product and Engineering organizations run smoothly and efficiently.

Requirements

• A bachelor’s degree or equivalent relevant work experience.
• 8-10+ years of proven experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced technology company.
• Exceptional organizational skills with an obsessive attention to detail.
• The ability to manage multiple competing priorities and thrive in a rapidly changing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills.
• Exercises impeccable discretion and maintains absolute confidentiality when handling sensitive organizational data.
• Demonstrates exceptional judgement and composure.

Nice To Haves

• Gain access to and proficiency in all necessary systems (Coupa, Egencia, etc.).
• Develop a strategy for managing the CTO's inbox in alignment with his preferences.
• Build relationships with the broader EA team and the CTO’s Chief of Staff.
• Understand the business priorities for SailPoint and the Product & Engineering team.
• Learn the process for submitting timesheets.
• Proactively manage the CTO’s calendar at least one month in advance.
• Take on special projects, including managing email distribution lists and Slack channels.
• Maintain the Confluence calendar for the Product and Engineering team.
• Attend the CTO's staff meetings to take notes and gain a deeper understanding of the business.
• Understand the annual rhythm of the business, including key events like Navigate, SKO, and RSA conferences.
• Fully anticipate the CTO's needs and proactively manage the calendar and travel.
• Independently manage and prioritize tasks.
• Support event planning for larger dinners, conferences, and onsites/offsites.
• Assist with miscellaneous support tasks, such as ordering team swag.
• Serve as a reliable backup for other EAs on the team.

Responsibilities

• Proactively manage the CTO's complex and dynamic calendar, prioritizing meetings and ensuring a seamless flow between meetings.
• Arrange complex domestic and international travel, including airfare, accommodations, and ground transportation, ensuring a smooth and efficient travel experience.
• Plan and execute all aspects of internal and external meetings and events (e.g. conferences), including coordinating logistics, preparing agendas, organizing team dinners, and distributing materials.
• Prepare and submit accurate and timely expense reports for the CTO as needed.
• Handle and protect confidential information with the utmost discretion, acting as a gatekeeper and ensuring the secure flow of information.
• Anticipate the CTO's needs and proactively address them, thinking ahead to solve problems before they arise.

Benefits

• Health and wellness coverage: Medical, dental, and vision insurance
• Disability coverage: Short-term and long-term disability
• Life protection: Life insurance and Accidental Death & Dismemberment (AD&D)
• Additional life coverage options: Supplemental life insurance for employees, spouses, and children
• Flexible spending accounts for health care, and dependent care; limited purpose flexible spending account
• Financial security: 401(k) Savings and Investment Plan with company matching
• Time off benefits: Flexible vacation policy
• Holidays: 8 paid holidays annually
• Sick leave
• Parental support: Paid parental leave
• Employee Assistance Program (EAP) and Care Counselors
• Voluntary benefits: Legal Assistance, Critical Illness, Accident, Hospital Indemnity and Pet Insurance options
• Health Savings Account (HSA) with employer contribution
• SailPoint Corporate Bonus Plan or a role-specific commission
• Potential eligibility for equity participation

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree