Sr Executive Administrator

Bank of America•New York, NY

10d•$120,000 - $185,000•Onsite

About The Position

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Job Description: Directly reports to the most senior-level executives of the organization (typically Band 0). Provides confidential administrative services and handles personal business matters to optimize the executives time for managing corporate business. Plans and organizes work and develops procedures to meet organizational requirements. Manages several different objectives, projects and/or activities at one time. Composes, signs, and releases complex correspondence. Acts as a liaison to external groups to schedule or coordinate events where the executive is a corporate chair, director and/or committee member. High-level client contact and exposure to sensitive information. Ability to exercise considerable discretion and independent judgment. Excellent verbal and written communication. Advanced administrative support, analytical skills, and knowledge of a variety of software programs. Team Specific Job Description: This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Requirements

Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills
Experience supporting an executive with demonstrated ability to manage multiple & competing priorities
Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively
Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity
Demonstrated ability to interact with senior level executives
Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor
Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment
Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc.
High School Diploma / GED / Secondary School or equivalent

Nice To Haves

Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions
Excellent business writing skills
Ability to work as a team player, with exceptional problem solving skills

Responsibilities

Communicates with executives and line management to gather and convey relevant information
Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

Benefits

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.
This role is currently benefits eligible.
We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
Bank of America is committed to help employees through the transition period when they’re displaced as a result of a workforce reduction, realignment or similar measure.

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