Executive Administrator
Rocket Companies•Seattle, WA
•$115,000 - $155,500
About The Position
As an Executive Administrator at Redfin, you will provide high-level business support to our Chief Product Officer, serving as their administrative partner in a highly visible role. You'll manage complex schedules, facilitate effective communications, and represent your executive with professionalism and discretion. Your exceptional organizational abilities and proactive approach will ensure seamless operations while allowing your executive to focus on strategic priorities.
Requirements
- Minimum of two-years’ experience working in an administrative or office support role
- Exceptional written and verbal communication skills with ability to interact professionally at all levels
- Ability to operate in ambiguity by prioritizing competing initiatives, and driving clarity and alignment in fast-moving, evolving environments
- Demonstrated experience of thinking proactively and anticipating needs with a strategic approach
- Proficient in Microsoft Office Suite
Nice To Haves
- Hold a bachelor's degree
Responsibilities
- Coordinate complex calendar management by proactively scheduling meetings, resolving conflicts, and ensuring your executive is fully prepared with necessary materials for all engagements
- Manage and prioritize a high volume of communications including internal and external mail, email, and voicemail, ensuring timely responses and appropriate routing of information
- Plan and arrange comprehensive travel logistics including flights, accommodations, ground transportation, and detailed itineraries with contingency plans
- Maintain accurate financial records by processing expense reports, tracking budgets, reconciling accounts, and ensuring compliance with company financial policies
- Serve as a strategic gatekeeper by prioritizing meeting requests, managing access to your executive, and making independent decisions on matters of significance
- Capture detailed meeting notes, identify and communicate action items, and follow up on deliverables to ensure accountability and completion
- Prepare professional documents including presentations, reports, correspondence, and meeting materials that effectively represent your executive's voice and vision
- Act as a go-to partner for teams across Redfin & Rocket, from Brokerage Ops to HR and Product
- Help plan team events, offsites, and leadership gatherings that bring people together
Benefits
- medical, dental, and vision benefits
- 401K retirement plan
- paid-time off
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What This Job Offers
Job Type
Full-time
Career Level
Executive
