Sr. Executive Administrative Assistant

Tanaq Management Services LLC • Atlanta, GA

10d • Onsite

About The Position

Tanaq Support Services (TSS) is seeking a Sr. Executive Administrative Assistant to provide professional administrative support to Senior Executives for their federal client. This role requires multi-tasking and interaction with internal and external executives and agency programs. The position is located onsite in Atlanta, Georgia, with work hours from 8:00 am to 4:30 pm.

Requirements

• Prior experience working at a federal agency such as the CDC.
• Minimum of 5 years of C-Suite Experience.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience processing time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.

Nice To Haves

• Bachelor’s Degree plus 5 years of C-Suite Executive Assistance experience; 6–8 years of experience in lieu of Bachelor’s Degree may be considered.

Responsibilities

• Facilitate VIP visits for the Director and other Senior Executive Staff, including planning, scheduling, security clearance processing, and escorting visitors.
• Conduct visitor coordination for non-US Citizens using the NCAMS system.
• Manage and secure space for meetings and events using agency's conference areas and internal resources, including minor logistics.
• Triage phone communication for the Senior Executive Staff.
• Prepare Senior Executive Staff reports, training requests, and briefing materials using information from emails and other sources, ensuring proper agency format.
• Arrange and coordinate calendar scheduling, meetings, and events, preparing itineraries and distributing final agendas.
• Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using the agency's government travel system.
• Troubleshoot phone, computer, and other equipment issues.
• Collect and analyze data for special projects, collaborating with other agency sources to develop presentations, briefings, talking points, and award materials.
• Serve as a liaison between Senior Executive Staff, other agency offices, and national/international organizations for meeting and invitational requests, handling policy, procedure, correspondence, and confidential information in compliance with HHS and agency guidelines.
• Act as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
• Prepare monthly calendar reports for web posting and update spreadsheet information on workgroups.
• Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive