Executive Administrative Assistant

Notbohm Motors • Miles City, MT

6h • Onsite

About The Position

We are looking for a highly organized, dependable, and personable Executive Administrative Assistant to support our senior leadership team. In this pivotal role, you will serve as a key point of contact within our organization — keeping operations running smoothly, managing executive schedules, and representing Notbohm Motors with professionalism and warmth. If you enjoy a fast-paced environment, have a knack for anticipating needs before they arise, and thrive on keeping things in order, we'd love to hear from you.

Requirements

• 3+ years of experience in an administrative, executive assistant, or office management role; experience in an automotive or dealership environment is a plus.
• Excellent verbal and written communication skills with a professional and friendly demeanor.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with dealership management software is a bonus.
• Ability to handle confidential and sensitive information with integrity and discretion.
• Proven ability to manage multiple priorities and deadlines in a dynamic, team-oriented environment.
• A proactive and resourceful mindset — you see what needs to be done and take initiative.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

Nice To Haves

• experience in an automotive or dealership environment is a plus.
• familiarity with dealership management software is a bonus.
• associate's or bachelor's degree preferred.

Responsibilities

• Provide comprehensive administrative support to the General Manager and executive leadership team, including calendar management, scheduling, and correspondence.
• Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and follow-up documentation.
• Serve as a professional and welcoming first point of contact for executive-level communications via phone, email, and in person.
• Manage travel arrangements, itineraries, and accommodations for leadership as needed.
• Maintain accurate records, filing systems, and confidential documents with a high degree of discretion.
• Assist with special projects, research, and reporting to support business objectives across departments.
• Liaise effectively with vendors, partners, and community contacts on behalf of executive leadership.
• Support dealership-wide communications, including drafting announcements, memos, and correspondence.
• Perform general office management duties including supply ordering, coordinating office maintenance, and ensuring a professional work environment.
• Adapt to shifting priorities with a positive, solutions-focused attitude.

Benefits

• Competitive compensation commensurate with experience.
• Health, dental, and vision insurance.
• Paid time off.
• A supportive, team-first workplace culture where your contributions are recognized and valued.
• Opportunities for professional development and growth within our organization.
• The chance to be part of a well-respected, community-rooted business in the heart of Miles City.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 1-10 employees