Contract Sr. Executive Admin (3 months)

Proofpoint

About The Position

Proofpoint is seeking a highly strategic and proactive Contract Senior Executive Assistant to support the SVP of Americas Sales, along with two Vice Presidents on the AMS Sales leadership team. This role goes beyond traditional administrative support, serving as a trusted partner who drives operational excellence, manages critical initiatives, and enables senior leaders to focus on top business priorities. The ideal candidate brings strong business acumen, exceptional organizational skills, and proven project management experience. You are comfortable operating in a fast-paced, high-growth sales environment and can anticipate needs, solve problems independently, and manage complex workflows with discretion and precision.

Requirements

8+ years of experience supporting senior executives, ideally at the SVP or C-level, with experience supporting multiple leaders simultaneously
Demonstrated experience in project or program management (formal training or certification a plus)
Experience supporting sales or GTM organizations strongly preferred
Exceptional organizational and time management skills with strong attention to detail
Strong written and verbal communication skills
High level of business judgment, discretion, and emotional intelligence
Ability to operate independently, anticipate needs, and thrive in ambiguity
Advanced proficiency with productivity tools (e.g., Google Workspace, Microsoft Office, Slack, CRM tools)

Nice To Haves

Formal training or certification in project or program management

Responsibilities

Act as a trusted advisor to the SVP and provide high-level support to two VPs, helping prioritize and manage time, focus, and decision-making.
Proactively manage complex, dynamic calendars across multiple senior leaders, ensuring alignment with business priorities and optimizing for impact.
Prepare executives for internal and external meetings with briefings, agendas, and follow-ups.
Draft communications on behalf of the SVP and support communications for the broader leadership team as needed.
Lead and coordinate key business initiatives on behalf of the SVP and AMS Sales leadership team.
Track progress against goals, milestones, and deliverables; identify risks and drive accountability.
Support planning and execution of sales leadership meetings, QBRs, and offsites.
Create and maintain project plans, dashboards, and status reports for leadership visibility.
Partner with Sales Ops, Finance, HR, and Marketing to ensure alignment on priorities and execution.
Help drive rhythm of the business (forecast cadence, pipeline reviews, performance tracking).
Manage cross-functional workflows and ensure timely follow-ups on key action items.
Serve as a key point of contact for internal and external stakeholders across the SVP and VP leadership scope.
Build strong relationships across senior leadership and act as a connector within the organization.
Handle sensitive and confidential information with the highest level of professionalism and discretion.
Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.
Manage logistics for travel, events, and executive engagements across multiple leaders.
Support budget tracking, expense management, and vendor coordination as needed.