Contract Administration Coordinator - Executive & Admin

Hard Rock Hotel & Casino Ottawa

22h • Onsite

About The Position

Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of all contracts as they flow between Hard Rock International, Seminole Hard Rock Support Services, Seminole Gaming, including any other entity / property assigned by the Head of Purchasing or the Director of Contract Administration and Legal. Employee may also have direct contact with suppliers/vendors during the review process of such contracts. The role involves adhering to company policies, producing periodic contract reporting, timely processing of contracts, coordinating information flow with supporting departments, and maintaining current knowledge of contract procedures, guidelines, and standards. The individual must be able to manage multiple tasks, prioritize, organize, and meet strict deadlines while maintaining accuracy and attention to detail in a fast-paced environment with constant interruptions. Professional communication with other department representatives and supplier/vendors is essential, as is maintaining integrity and confidentiality with sensitive purchasing information.

Requirements

• Organizational and time management skills
• Able to prioritize daily work
• Detail-oriented
• Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to team members, legal and vendors
• Commitment to routinely go above and beyond in the accomplishment of position responsibilities in an effort to play a role in the achievement of organizational goals
• Time management and problem-solving skills
• Must project a professional appearance
• Ability to read and understand all applicable policies and procedures
• Must be able to complete standard forms and reports
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Must be able to communicate effectively in English with guests and associate, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents, as well as coaching/counseling of employees
• Must possess ability to direct and manage team members
• Working knowledge of Microsoft Word and Excel computer programs

Nice To Haves

• Knowledge in the use of the Infinium program
• Knowledge in the use of Cobblestone

Responsibilities

• Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction
• Produce periodic contract reporting
• Complete timely processing of contracts
• Coordinates information flow with supporting departments
• Basic understanding of purchasing and supply chain procedures
• Must be able to manage multiple tasks while adhering to strict reporting deadlines
• Maintains current knowledge of and adheres to contract procedures, guidelines and standards
• Ability to prioritize and organize tasks to meet deadlines, with the ability to manage multiple priorities while maintaining a high degree of accuracy and strong attention to detail, in a fast paced shop environment with constant interruptions
• Promotes positive public/employee relations at all times
• Verbal and written communication skills
• Maintains a clean, safe, hazard-free work environment within area of responsibility
• Maintains current knowledge of and adheres to contract procedures, guidelines and standards
• Other duties as assigned
• Document management and tracking
• Property/administration level document compliance
• Create regular status reports regarding progress on projects
• Professional communication with other department representatives and supplier / vendors
• Manage contract reporting
• Reviewing contracts for compliance with language guidelines
• Ability to process contract request in a timely manner
• Ability to send approved contract to the correct signor for signatures
• Manage and organize individual and shared inbox
• Document labeling, filing and storing
• Schedule conference calls as necessary
• Ability to maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information

Benefits

• Comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance.
• Benefits may vary with employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed