Sr. Events Coordinator

ASAHI INTECC USA INC•Irvine, CA

4d•Onsite

About The Position

The Senior Events Coordinator supports the planning and execution of regional and national conferences, tradeshows, and physician events. This role is responsible for driving operational excellence, ensuring seamless coordination, and maintaining high standards of execution. The position plays a key role in delivering events on time, on budget, and aligned with corporate marketing and sales objectives.

Requirements

2+ years of experience in event coordination, trade show management, marketing operations, or a related field.
Experience coordinating travel arrangements, shipping, inventory, and event logistics.
Ability to travel domestically to support company events and conferences.
Highly organized and detail-oriented, with the ability to effectively manage multiple priorities and deadlines.
Demonstrates strong project execution skills and takes ownership of tasks to ensure successful completion of deliverables.
Proactive problem solving and adaptability

Responsibilities

Lead and support the planning and execution of regional and national tradeshows and conferences
Coordinate logistics including booth shipments, vendor communication, hotel accommodations, and travel arrangements
Prepare and manage event timelines, checklists, and internal communications to ensure alignment across teams
Support on site execution including booth setup, staff coordination, and issue resolution
Ensure all event materials, signage, and promotional assets are delivered accurately and on time
Assist in post event breakdown, return shipments, and inventory coordination
Assist in budget tracking and expense reconciliation to ensure financial accuracy and compliance
Collect and organize post event metrics including lead counts, engagement feedback, and ROI data
Prepare post event summaries and support recommendations for continuous improvement
Partner with marketing, sales, and product teams to gather event requirements and messaging needs
Coordinate internal booth briefings and support preparation of training materials
Maintain clear communication across teams to ensure readiness and alignment
Maintain communication with vendors and support management of deliverables and timelines
Assist with physician contracting logistics in coordination with compliance and finance teams
Track documentation related to physician participation and ensure timely submission for compliance review
Coordinate with sales to ensure lead capture systems are functioning properly during events
Assist in organizing and distributing qualified leads for post event follow up
Track follow up progress and report status to management
Identify opportunities to improve event processes, logistics, and efficiency
Research tools and best practices to enhance event execution and engagement