Sr. Events and Meetings Planner - Remote

Velera

18h•Remote

About The Position

Velera is seeking a Senior Events and Meetings Planner to develop and implement internal and external meetings and company events. This role will serve as a strategic partner, supporting the Manager, Events and Meetings, and ensuring the Velera brand vision and quality standards are met. The ideal candidate is an organized multitasker who can manage diverse projects, meet deadlines, and collaborate effectively across departments.

Requirements

Bachelor’s degree in business, Marketing, or Communications, or equivalent combination of education and experience.
Seven (7) years of experience coordinating special events in a corporate environment in technology, financial, or association space.
Proficiency in Cvent as a meeting management tool.
Proficiency in word processing and spreadsheet computer software applications.
Ability to travel as needed, as much as 25-40% of the time.

Responsibilities

Develop and execute internal and external-facing meetings for up to 500 people, including clients, prospects, consultants, and industry representatives.
Manage full planning and execution of events, including hotel, caterers, technology, and transportation.
Plan and execute Velera’s Annual Client Conference, both in-person and/or virtual, including attendee experience, site management, off-site events, and technology.
Plan and execute Advisory Group/Co-Creation Council meetings, including vendor management, content planning, brand/graphics, and attendee experience.
Plan and execute multiple Growth Organization meetings.
RFP hotels and vendors, with skills in contract negotiation.
Develop and oversee budgets for individual events, balancing creative execution and fiscal responsibility.
Oversee tradeshows, including budget management, creative deliverables, and serving as the internal lead.
Lead planning and execution for Thought Leadership events, including Velera’s Insight Exchange/Road Shows (in-person, virtual, or hybrid).
Lead planning of tradeshows and events for all Velera brands and companies.
Serve as liaison with vendors, speakers, and VIPs on all event-related matters.
Innovate attendee experience for all Velera events with a focus on continuous improvement.
Partner with all facets of the Marketing team to create an excellent brand experience.
Provide virtual meeting support, serving as a subject matter expert.
Manage the Velera Events and Meeting platform and experience.
Perform other duties as assigned.