Sr. Event Manager

Etherio•Atlanta, GA

2d•Hybrid

About The Position

The Senior Event Manager is responsible for managing and supporting various events, from the beginning of conception through to the execution and final reconciliation, including budget. This position is accountable for day-to-day operation of large scale/budget meetings, client management and reporting on ROI. Lead project manager for large scale projects with proven expertise in leading complex events, managing the planning, execution, and implementation of assigned event(s). Work with, lead, and support the project team to ensure adherence to client and company standards. Budget development, implementation, and wrap-up report development. Responsible for building project timelines/plans and managing the project plan to drive the team to meet the client and vendor deliverables, as well as anticipating and managing when deadlines may be missed. Be solution-oriented and forward thinking when responding to client questions or providing recommendations. Maintain all historical data for projects. Analysis and reporting responsibilities of various conference data for client. Supplier procurement and management of contracts to ensure quality and contractual compliance. Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review. May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management. May require speaker management to include speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management. Special event review, selection, and management. Survey analysis and provide compilation of feedback to client. On-site venue execution to include staff assignments/management, venue supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management where applicable. Contract Signing Authority up to (50th percentile of average dollar range). Other duties as assigned.

Requirements

Bachelor’s degree or equivalent experience.
Strong communication, networking skills and the ability to successfully manage stakeholder relationships and expectations.
7+ years of meeting management with at least 3-5 years of proven expertise in leading complex events, managing the planning, execution, and implementation of association event(s).
Conference strategy – provide oversight and strategic guidance to association teams related to their events.
Attain a high-level awareness of events scale and scope to provide forward-thinking strategies.
Solutions Driven – Think creatively and bring innovative ideas and solutions to the client’s events through collaboration with Executive Directors and other appropriate association team members.
Facilitate and guide association volunteer committee(s) with regular meetings and communication.
Provide knowledge of hospitality standards that volunteers may not be familiar with.
Experience managing committees/ executive boards/volunteers.
Knowledge of destinations, hotels and venues nationwide.
Calm and flexible approach to handling the stress of ever-changing demands.
Strong organizational skills and ability to multi-task and prioritize.
Strong leadership skills.
Strong creative problem solving.
Strategic decision-making ability.

Responsibilities

Lead project manager for large scale projects with proven expertise in leading complex events, managing the planning, execution, and implementation of assigned event(s).
Work with, lead, and support the project team to ensure adherence to client and company standards.
Budget development, implementation, and wrap-up report development.
Responsible for building project timelines/plans and managing the project plan to drive the team to meet the client and vendor deliverables, as well as anticipating and managing when deadlines may be missed.
Be solution-oriented and forward thinking when responding to client questions or providing recommendations.
Maintain all historical data for projects.
Analysis and reporting responsibilities of various conference data for client.
Supplier procurement and management of contracts to ensure quality and contractual compliance.
Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review.
May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management.
May require speaker management to include speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management.
Special event review, selection, and management.
Survey analysis and provide compilation of feedback to client.
On-site venue execution to include staff assignments/management, venue supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management where applicable.
Contract Signing Authority up to (50th percentile of average dollar range).
Other duties as assigned.