Sr Event Coordinator

Freeman•Philadelphia, PA

4d•Hybrid

About The Position

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world. The Senior Event Coordinator will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. Must collaborate well with a team and provide excellent customer service. This role supports our Events Team. It is eligible to work a hybrid schedule, typically working 2-3 days per week in office and/or at show site based out of one of the following locations: Dallas, TX Philadelphia, PA Fort Wayne, IN Detroit, MI

Requirements

Bachelor’s degree
Background in event coordination or similar field, preferably 3+ years of experience
Must be self-motivated, highly organized, articulate, and possess excellent verbal and written communications skills
Possess a strong teamwork ethic; must have the ability to work both independently and as part of a larger team
Ability to work smartly and efficiently in a fast-paced, high-growth environment
Motivated, positive attitude, and results-oriented
Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares

Responsibilities

Assist in planning and executing client events, directly supporting the Lead Producer and Account Director
Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.
Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.
Coordinate with third party vendors, briefing and managing them effectively so they are set up for success
Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
Support database management as assigned (vendor, venue, contractors)
Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms
Develop a mastery of all company tools and processes
Support with budget development for assigned areas
Support the Producer and Account Director with team communications as needed
Support events team in fostering a positive relationship internally and with external clients