SR DOCUMENT CONTROL SPECIALIST

Gulf Interstate Engineering Company • Houston, TX

5d • Onsite

About The Position

The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.

Requirements

• 8+ years of experience in Document Control in the Oil & Gas Engineering industry
• Ability to work independently
• Expert in SharePoint or other EDMS
• Excellent proficiency in Microsoft Office: Word and Excel
• Must have the ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline-driven environment
• Must be organized and detailed oriented with the ability to multi-task
• Excellent written and verbal communication skills
• High school diploma
• Associate degree preferred
• Problem-solving
• Results oriented
• Customer focused
• Impact and influence
• Business and people acumen

Nice To Haves

• Aconex Experience

Responsibilities

• Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
• Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
• Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
• Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client’s EDMS System as needed
• Maintains Master Document Register logs utilizing the document control system throughout the project.
• Develop document control processes, procedures, and project specifications using project requirements
• Prepare various management and project status reports
• Works closely with the client on the status of project documents
• Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
• Has a deep understanding of best practices for document control
• Ensure work is being performed within the guidelines of our company policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree