Sr. Document Control and Training Specialist
About The Position
At Mobia Medical, we are committed to delivering high-quality, compliant solutions that improve patient outcomes. The Senior Document Control and Training Specialist plays a critical role within the Quality organization, ensuring our Quality Management System (QMS) remains robust, audit-ready, and aligned with regulatory requirements. In this role, you will manage document control and training processes that support the entire organization. You’ll partner cross-functionally with teams across Quality, Engineering, and Operations to ensure documentation is accurate, controlled, and accessible—and that employees are properly trained to perform their roles. Your work will directly support compliance with global regulations and help maintain the integrity of our quality systems.
Requirements
- Bachelor’s degree in a relevant field and 3+ years of experience, or 7+ years of relevant experience in document control, training coordination, quality systems, or a related function
- Experience working in a highly regulated industry (medical device, pharmaceutical, aerospace, etc.)
- Working knowledge of quality standards and regulations (ISO 13485, FDA QSR, MDR)
- Experience with electronic Quality Management Systems (eQMS), preferably Grand Avenue Software
- Proficiency in Microsoft Office tools (Word, Excel, Visio)
- Strong organizational skills with high attention to detail
Nice To Haves
- Detail-oriented and committed to maintaining high-quality, compliant documentation
- Highly organized and able to manage multiple priorities in a fast-paced environment
- A strong collaborator who works effectively across teams
- Proactive in identifying process improvements and driving efficiencies
- Focused on ensuring compliance while supporting business needs
Responsibilities
- Lead document control processes
- Administer and maintain document control within the Quality Management System (QMS), ensuring compliance with standards such as ISO 13485 and FDA QSR
- Coordinate the full lifecycle of controlled documents, including creation, review, approval, revision, and archival
- Ensure documents are accurate, properly formatted, current, and accessible to appropriate personnel
- Monitor document change activities to ensure timely processing and completion
- Serve as the system owner/coordinator for the Document Control module within the eQMS (e.g., Grand Avenue Software)
- Coordinate training and ensure compliance
- Manage training assignments and maintain accurate employee training records
- Assign training based on job roles, document updates, and quality system requirements
- Coordinate new hire training with subject matter experts and department leaders
- Track training completion and follow up to ensure timely compliance
- Support training readiness for internal and external audits
- Support Quality Management System effectiveness
- Maintain and support document and training processes within the QMS to ensure ongoing compliance
- Assist with periodic reviews of quality documents and records
- Provide documentation and training records to support audits
- Identify opportunities to improve document control and training processes and help implement enhancements
Benefits
- medical
- dental
- vision plans
- FSA
- 401(k) plan with company matching
- unlimited Paid Time Off (PTO)
- approximately 18 paid company holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Senior
