Sr. Department Administrative Specialist

Temple University•Philadelphia, PA

2d•$46,000 - $56,000•Hybrid

About The Position

Temple University's College of Engineering is searching for a Senior Department Administrative Specialist! The Department Administrative Specialist assists the Department Chairperson by overseeing, implementing, and following through on a number of assigned tasks. The Specialist assists the Chair in the administrative aspects of full-time and adjunct faculty hiring, as well as promotion and tenure. The Administrative Specialist is responsible for all administrative tasks associated with scheduling undergraduate lectures and laboratories each semester, as well as graduate course offerings at the Main and Ambler Campuses. The Specialist prepares all faculty teaching schedules for the Chairperson each semester, reviews the master schedule, and completes all section updates and course inventory forms. The Specialist also assumes primary responsibility for planning and implementing specific projects. Performs other duties as assigned.

Requirements

At least three years of experience as an administrative assistant or related administrative experience.
Ability to manage multiple projects and priorities in a fast-paced environment.
Strong organizational skills, including the ability to maintain an organized workplace and effectively manage files, records, schedules, and administrative workflows.
Ability to pay close attention to detail, work independently with little supervision, and maintain confidentiality of student records.
Demonstrated proficiency in Microsoft Office, including word processing, spreadsheets, presentation software, and databases.
Excellent oral and written communication skills, along with the ability to interact effectively with a diverse group of students, staff, and faculty.
Background check for PII/Cash Handling responsibilities.

Nice To Haves

Experience in an academic or higher education environment is preferred.

Responsibilities

Overseeing, implementing, and following through on a number of assigned tasks.
Assisting the Chair in the administrative aspects of full-time and adjunct faculty hiring, as well as promotion and tenure.
Responsible for all administrative tasks associated with scheduling undergraduate lectures and laboratories each semester, as well as graduate course offerings at the Main and Ambler Campuses.
Preparing all faculty teaching schedules for the Chairperson each semester.
Reviewing the master schedule.
Completing all section updates and course inventory forms.
Assuming primary responsibility for planning and implementing specific projects.
Performing other duties as assigned.