Sr Administrative Specialist

Roche•Indianapolis, IN

1d•Hybrid

About The Position

At Roche, we foster a culture where personal expression, open dialogue, and genuine connections are encouraged, ensuring you are valued, accepted, and respected. This environment allows you to thrive personally and professionally as we work to prevent, stop, and cure diseases and ensure global access to healthcare. As a Senior Administrative Specialist, you will provide critical, high-impact administrative and operational partnership for two Senior Directors and their broader leadership teams. You will navigate a dynamic, matrixed environment, managing confidential organizational priorities and driving project deliverables that keep our teams aligned and focused on patient outcomes. This role involves orchestrating complex executive calendars, managing high-volume domestic and international travel logistics, and handling end-to-end meeting agendas while proactively mitigating scheduling conflicts. You will serve as the central communication liaison and subject matter expert for the department, interfacing with internal cross-functional stakeholders and external global partners. Additionally, you will prepare, review, and synthesize complex departmental presentations, operational budgets, project trackers, and organizational charts using advanced digital tools. You will also lead and coordinate specialized administrative projects, operational programs, and team initiatives, ensuring milestones are met on time and with high quality. Overseeing training compliance alignment (such as Local Safety Officer/LSO requirements) and ensuring regional team operational adherence to established standards are key responsibilities. You will safeguard sensitive business, personnel, and organizational data with the utmost discretion and independent judgment, and identify process bottlenecks across general operations, recommending pragmatic solutions to enhance overall organizational efficiency.

Requirements

High School Diploma or equivalent with at least 7 years of previous administrative or related experience that includes supporting a senior leader of an organization; or an Associate’s Degree with 5 years of administrative or related experience; or a Bachelor’s Degree with 2 years of administrative or related experience.
Proven track record of taking full ownership of executive-level operations, anticipating business needs, and executing with minimal direction.
Advanced proficiency across enterprise software (Microsoft 365, Google Workspace, PM tools).
Proactive approach to adopting emerging technologies, including AI productivity tools and workflow automation.
Expertise in managing high-volume calendars, complex domestic/international travel, and multi-faceted projects with strict attention to detail and competing deadlines.
Exceptional ability to prioritize, balance, and execute diverse operational functions simultaneously in a fast-paced environment.
Superior written and verbal communication skills, with the ability to draft high-level correspondence, synthesize complex information, and interface seamlessly with internal leadership and external partners.
Demonstrated capacity to employ advanced reasoning, resolve ambiguous operational bottlenecks, and make high-stakes decisions independently.
Impeccable professional ethics and absolute discretion when managing sensitive corporate data, personnel records, and executive communications.

Responsibilities

Provide critical, high-impact administrative and operational partnership for two Senior Directors and their broader leadership teams.
Navigate a dynamic, matrixed environment, managing confidential organizational priorities and driving project deliverables.
Orchestrate complex executive calendars, high-volume domestic and international travel logistics, and end-to-end meeting agendas.
Proactively mitigate scheduling conflicts.
Serve as the central communication liaison and subject matter expert for the department.
Interface with internal cross-functional stakeholders and external global partners.
Prepare, review, and synthesize complex departmental presentations, operational budgets, project trackers, and organizational charts using advanced digital tools.
Lead and coordinate specialized administrative projects, operational programs, and team initiatives.
Ensure milestones are met on time and with high quality.
Oversee training compliance alignment (such as Local Safety Officer/LSO requirements).
Ensure regional team operational adherence to established standards.
Safeguard sensitive business, personnel, and organizational data with the utmost discretion and independent judgment.
Identify process bottlenecks across general operations and recommend pragmatic solutions to enhance overall organizational efficiency.