Sr. Contracts Assistant

Textron • Hunt Valley, MD

2d • Onsite

About The Position

Under limited supervision, performs complex and diverse administrative tasks for contracts associated with government, commercial and international customers. In performing this role, the Sr. Contracts Assistant will gather data, maintain logs, and prepare reports for both internal and external customers. They will ensure contract deliverables are accurately tracked and reported. The role involves reviewing incoming contract documents for accuracy and completeness, preparing and routing documents for approvals, entering approved data into the corporate database, and maintaining accurate and complete contract files, databases, and records. Additionally, the Sr. Contracts Assistant will update and maintain the System for Award Management (SAM) for all Business Lines and site locations, schedule and coordinate internal and external meetings and training seminars, support process improvement initiatives through inception to execution, and support audit teams and government inquiries by coordinating and preparing responses. Other duties as assigned.

Requirements

• Experience in administrative tasks related to business operations, customer relations, process improvements and/or cost analysis
• Excellent interpersonal skills, ability to work with others, and a team player
• Strong oral/written communication and organizational skills
• Ability to manage multiple work assignments and meet critical deadlines, while protecting sensitive company data
• Able to work independently and utilize research techniques to resolve issues, recognize potential and existing problems and challenges, and make timely decisions to ensure their resolution.
• Proficient in Microsoft Word, Access, Excel and PowerPoint with ability to utilize software applications to develop automated reports, metrics and templates/checklists.
• This position requires an individual to be a U.S citizen with the ability to obtain a security clearance

Nice To Haves

• Familiarity with Government Contracts
• Proficiency with Microsoft SharePoint
• AA, BA, or BS degree preferred but not required. 3-5 years of related work experience will be considered in lieu of degree
• Previous experience in administering government contracts including knowledge of Federal Acquisition Regulations and Contracts policies
• Experience with Oracle software applications or other ERP systems
• Experience with process improvement initiatives

Responsibilities

• Gather data, maintain logs, and prepare reports for both internal and external customers
• Ensure contract deliverables are accurately tracked and reported
• Review incoming contract documents for accuracy and completeness, prepares and routes documents for approvals, enters approved data into the corporate database, and maintains accurate and complete contract files, databases, and records
• Update and maintain System for Award Management (SAM) for all Business Lines and site locations.
• Schedules and coordinates internal and external meetings and training seminars
• Supports process improvement initiatives through inception to execution
• Support audit teams and government inquiries by coordinating and preparing responses
• Perform other duties as assigned

Benefits

• Flexible Work Schedules: Enjoy compressed work week schedule that varies by allowing for additional days off such as 9/80 and 4/10s, leading to additional Fridays off work!
• Paid Time Off: Enjoy over 6 weeks of total paid time off (PTO) that consist of 120 hours of vacation, 56 hours of illness/personal time and 80 hours of holiday.
• Tuition Reimbursement: We believe in investing in the progress and growth of our employee’s. Receive up to $10,000 for relevant graduate degrees per calendar year.
• Dress for Your Day : No day is the same, so we don’t think you should dress like it. Dress smart for an important meeting, wear jeans for a casual day at the office or on the shop floor.
• Comprehensive Benefits Package: Choose plans that fit your lifestyle- 3 medical plans, prescription drug coverage, dental, vision, additional life insurance coverage. Company paid benefits include basic life insurance, short- and long-term disability and employee assistance program. Comprehensive wellness incentive plan and annual fitness reimbursement program.
• Future Savings: Receive a company contribution to your 401k up to 9% of your salary! The earlier you start your career with us, the more you save.
• Employee Discounts: We provide a one-stop-shop for access to exclusive offers and deep discounts from over 30,000 merchants and millions of products such as Bose, Apple, FitBit, HP, At&T, Verizon, T-Mobile, travel discounts and more!
• Many More Benefits: Textron Systems offers additional benefits such as service awards, cell phone retail discounts, travel and gym membership discounts, emergency travel assistance, home and auto discounts, adoption assistance and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree