Sr. Buyer

Riley Power Group•Rock Hill, SC

2d•Hybrid

About The Position

The Sr. Buyer is responsible for supporting and coordinating purchasing, procurement, vendor management, shipping, logistics, and inventory needs for RPG's corporate operations, Rock Hill facility, and field projects. This position manages purchasing activities from initial request through quotation, purchase order issuance, delivery, receipt, invoice reconciliation, and closeout. The Sr. Buyer works closely with project teams, field supervision, estimating, accounting, vendors, and corporate personnel to ensure materials, equipment, supplies, rentals, and services are obtained competitively, accurately, and within required operational timelines. The position requires strong organization, communication, cost awareness, follow-through, and the ability to effectively manage multiple priorities and time-sensitive requests.

Requirements

Experience in purchasing, procurement, materials management, logistics, inventory, construction support, or a related function preferred.
Strong organizational and time-management skills with the ability to manage multiple simultaneous requests.
Strong attention to detail and commitment to accurate documentation.
Ability to obtain and evaluate vendor quotations and make sound purchasing recommendations.
Strong written and verbal communication skills.
Ability to develop productive working relationships with vendors and internal departments.
Ability to identify and resolve purchasing, shipping, invoicing, and inventory discrepancies.
Strong computer skills and ability to effectively use purchasing, accounting, inventory, and Microsoft Office applications.
Ability to work independently while appropriately communicating issues requiring management attention.
Ability to perform effectively in a fast-paced environment where project requirements and priorities may change quickly.
Construction, industrial, power generation, nuclear, defense, or field-project purchasing experience is preferred.
Ability and willingness to work in both professional office and warehouse/shop environments as business needs require.
Ability to safely navigate warehouse, shop, shipping/receiving, and material storage areas.
Ability to receive, inspect, organize, and assist with the handling of incoming and outgoing materials, equipment, packages, and shipments.
Ability to stand, walk, bend, reach, and perform other physical activities associated with inventory, shipping, receiving, and warehouse functions.
Ability to lift and carry materials and packages up to 50 pounds, with or without reasonable accommodation.
Ability to safely use basic material-handling equipment and tools, as trained and authorized.
Must be willing to wear required personal protective equipment (PPE) while working in designated shop, warehouse, project, or operational areas.
Ability to work in environments that may periodically include noise, dust, temperature variations, moving equipment, and other conditions typical of an industrial warehouse or fabrication/shop setting.
Must maintain awareness of and comply with applicable company safety requirements while performing warehouse, shipping, receiving, and inventory-related activities.

Nice To Haves

Construction, industrial, power generation, nuclear, defense, or field-project purchasing experience is preferred.

Responsibilities

Manage day-to-day purchasing requirements for corporate departments, the Rock Hill facility, shop operations, and field projects.
Obtain and evaluate competitive quotations for materials, equipment, supplies, rentals, and services, considering price, availability, quality, lead time, freight costs, vendor performance, and project schedule.
Generate and issue purchase orders in accordance with company authorization requirements and established purchasing procedures, ensuring accuracy in pricing, quantities, delivery locations, and project information.
Place and coordinate orders with approved vendors and suppliers, tracking open purchase orders and outstanding purchases through delivery and completion.
Proactively communicate expected delivery dates, backorders, delays, substitutions, shortages, or other concerns to requestors and project personnel.
Prioritize purchasing activities based on project schedules, operational needs, and urgency, coordinating emergency and time-sensitive purchasing requirements when necessary.
Maintain complete and organized purchasing documentation and electronic records.
Seek competitive pricing and sourcing alternatives to support cost-effective purchasing decisions, obtaining multiple quotations when appropriate.
Identify opportunities for cost savings through alternate suppliers, volume purchasing, negotiated pricing, freight consolidation, or other sourcing strategies.
Monitor frequently purchased materials and services for significant pricing changes and assist management with evaluating vendor pricing and purchasing trends.
Avoid unnecessary expedited shipping, premium pricing, duplicate purchases, or other preventable costs whenever operationally feasible, maintaining awareness of project budgets and cost considerations.
Develop and maintain professional working relationships with vendors, suppliers, rental companies, freight carriers, and service providers.
Assist with establishing new vendors and obtaining required vendor documentation (W-9s, certificates of insurance, credit applications).
Maintain current vendor contact and account information, monitoring vendor performance and addressing issues such as incorrect orders, shortages, damaged materials, late deliveries, and billing discrepancies.
Escalate recurring or significant vendor performance issues to management and assist in identifying alternate or backup suppliers for critical materials and services.
Receive purchased products and services within RAMP or other applicable company systems upon confirmation of receipt.
Coordinate closely with Accounts Payable to support accurate and timely invoice processing, researching and resolving discrepancies involving purchase orders, invoices, pricing, quantities, freight charges, taxes, and receiving records.
Ensure purchases are appropriately assigned to the correct project, department, cost code, or other accounting designation, assisting with reconciliation of purchasing records and outstanding purchase orders.
Coordinate vendor credits and ensure appropriate documentation is provided to Accounting, maintaining supporting documentation for purchases made outside the standard purchase order process.
Make authorized company credit card purchases in accordance with company policy, maintaining receipts and supporting documentation, and ensuring proper allocation.
Coordinate with Accounting to resolve credit card transaction discrepancies or missing documentation, ensuring responsible use of company purchasing methods.
Coordinate rental equipment and temporary material requirements, obtaining competitive rental pricing, and managing delivery, pickup, extensions, and termination.
Track active rentals to prevent unnecessary charges and review rental invoices for accuracy, assisting in resolving discrepancies or damage charges.
Coordinate returns, exchanges, warranty claims, and vendor credits for incorrect, damaged, defective, excess, or unused materials and equipment, obtaining return authorizations and tracking outstanding credits.
Support the Estimating/Bidding Department by obtaining competitive quotations for materials, equipment, subcontracted services, rentals, and freight, assisting in identifying appropriate vendors and providing necessary information for accurate project estimates.
Coordinate shipment of materials, equipment, tools, supplies, and other items to field locations, selecting appropriate shipping methods and tracking shipments.
Address lost, delayed, damaged, or incorrectly delivered shipments with carriers and vendors, and coordinate expedited shipments when operationally necessary.
Coordinate shipment of company merchandise and promotional materials, as well as outbound and return shipping for trade shows, conventions, and other events.
Maintain applicable shipping and tracking documentation.
Work with Rock Hill facility personnel to maintain appropriate inventory levels of commonly used materials, consumables, supplies, and equipment, monitoring levels and coordinating replenishment.
Help establish appropriate minimum/maximum inventory quantities, assist with periodic physical inventory counts, and identify obsolete, excess, or slow-moving inventory.
Maintain organized inventory and purchasing records to support accountability and efficient operations.
Maintain accurate records of applicable company-owned assets, tracking issuance, transfer, relocation, return, and disposition.
Coordinate with project management and field supervision to maintain visibility of company-owned equipment and assets, supporting asset recovery and return.
Identify missing, unreturned, or unaccounted-for assets and communicate discrepancies to appropriate management.
Follow established company purchasing authorization levels, approval processes, and documentation requirements, ensuring purchases are appropriately authorized.
Maintain appropriate separation between requesting, approving, purchasing, receiving, and payment functions where required.
Protect confidential and proprietary information, and support internal reviews or audits by providing requested documentation.
Identify unusual purchasing activity, significant price discrepancies, duplicate purchases, or other concerns and communicate them to management.
Provide timely and professional communication to internal requestors regarding purchasing status and outstanding requirements.
Manage multiple requests and competing priorities in a fast-paced, schedule-driven environment, responding effectively to changing priorities and urgent project needs.
Exercise sound judgment regarding cost, quality, schedule, vendor selection, and operational requirements.
Identify potential purchasing or supply-chain issues early and communicate concerns before they negatively impact project schedules.
Demonstrate professionalism, accountability, attention to detail, and appropriate stewardship of company resources.
Perform other duties as assigned in support of company, project, and contractual requirements.