Sr Business Program Specialist

Expedia•Seattle, WA

23h•Remote

About The Position

Expedia Group is a global travel company that connects travelers, partners, and advertisers through its consumer brands, B2B network, and travel advertising business. The Tax organization supports Expedia Group’s business by providing strategic guidance and operational partnership. This role partners closely with the Senior Vice President of Tax, Vice President of Tax, and Tax leadership team to create focus, structure, and momentum across the organization. The Senior Business Programs Specialist will serve as a trusted business partner to Tax leadership, optimizing leadership time, establishing a strong operating rhythm, coordinating complex logistics, and ensuring high-priority work moves forward with precision and discretion. This role is ideal for someone who brings sound judgment, exceptional organization, and a proactive, service-oriented approach, and who is excited to use artificial intelligence and emerging tools to simplify work and improve team effectiveness.

Requirements

5+ years of experience supporting senior leaders in a fast-paced, highly matrixed organization.
Experience coordinating complex calendars, executive travel, leadership meetings, and operational workstreams from planning through execution.
Demonstrated project coordination skills, including the ability to drive follow-through, manage competing priorities, and keep work moving to completion.
Sound judgment and composure under pressure, including when handling sensitive information, escalations, shifting priorities, and last-minute changes.
Ability to build trust with stakeholders, understand their needs, and coordinate effectively across teams.
Excellent written and verbal communication skills and ability to prepare polished, audience-appropriate materials quickly and accurately.
Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, OneNote, electronic signature platforms, Slack, and Zoom.
Experience using artificial intelligence or automation tools, such as Claude, ChatGPT, or Microsoft Copilot, to improve efficiency and consistency.

Nice To Haves

A bachelor’s degree in Business, Finance, Tax, or a related field; or equivalent related professional experience.
Experience supporting Tax, Finance, or another highly regulated business function.

Responsibilities

Own the Tax organization’s operating rhythm, including leadership meetings, quarterly planning, business reviews, organizational communications, and follow-up mechanisms that support execution.
Manage domestic and international travel, calendars, meeting logistics, and related planning for senior leaders, supporting business continuity and team priorities.
Independently lead operational projects and clearly defined workstreams from kickoff through completion, tracking milestones, risks, dependencies, and follow-up actions.
Coordinate leadership meetings, offsites, and team events end to end, including logistics, readiness, communications, and execution.
Partner with Legal, Procurement, Finance, and other cross-functional teams to improve shared processes and operational efficiency.
Synthesize information from multiple stakeholders and prepare accurate, polished, executive-ready communications, presentations, and documentation for a range of audiences.
Identify opportunities to use artificial intelligence, automation, and project management tools to streamline recurring work, improve reporting, accelerate decision-making, and strengthen execution.