Sr. Associate, Learning Operations & Program Execution

Capital One•McLean, VA

16h•Onsite

About The Position

We are seeking a highly organized, proactive Learning Operations & Program Execution Associate to provide end-to-end logistical support for our Leadership and Competency learning portfolios. This role is the "engine room" of our most visible programs, including our Enterprise Differential programs and the Leadership Lighthouse speaker series. As a sr. associate on this team, you will be responsible for the seamless execution of both virtual and in-person learning events. You are someone who loves a checklist, thrives in the details, and exercises sound judgment when priorities shift, ensuring that every associate and senior stakeholder has a flawless experience from the moment they receive a calendar invite to the moment they finish their final session.

Requirements

High School Diploma, GED, or equivalent certification
At least 2 years of experience in an administrative, coordinator, or operations-focused role

Nice To Haves

Bachelor’s degree in Business Administration, Human Resources, or a related field, or equivalent military experience
Experience working within a Learning and Development or Human Resources environment
Experience coordinating corporate events or corporate training programs
Experience with budget tracking or financial data entry
Experience managing multiple project timelines simultaneousl
At least 1 year of experience using Google Workspace (Docs, Sheets, Slides, Drive)

Responsibilities

Partner with other program managers and across L&D to ensure the programs incorporates learning best practices
Engage with leaders across the company to ensure a consistently positive experience for program’s associates
Lead the technical execution of virtual sessions; this includes managing Zoom/Teams recordings, setting up breakout rooms and providing troubleshooting for participants.
Coordinate room reservations and program room setups. You will be the point of contact for conferencing services to manage AV needs, room arrangements, and session flow.
Support signature events (In-person sessions, Alumni events, Graduations) by coordinating hotel room blocks, catering (on-site and off-site), and transportation.
Manage all printing needs, including workbooks and name tags, and oversee the inventory and distribution of program swag.
Own the program calendars and mailboxes. This includes sending invites, managing inquiries, and performing quarterly "data pulls" from the People Data Hub to ensure our Google Group distribution lists are up to date.
Perform regular entry into budget trackers, ensuring all spend is captured, forecasted accurately, and audited against actuals.
Assist with the administrative lifecycle of vendor management, including preparing Purchase Orders (POs) and coordinating contract signatures.
Maintain the "One Place" Google Site and internal Google Drive folders to ensure all leadership resources are organized and current.
Assist in building learning sessions within the One Learn system (LMS) and managing the registration process.
Draft and distribute program communications via Slack, newsletters, and email to keep participants informed and engaged.