Sr. AP Specialist - Le Mars, IA

Well Enterprises•Le Mars, IA

7d•Onsite

About The Position

The Senior Accounts Payable Specialist supports the Financial Operations team by performing a broad range of accounting and accounts payable functions in accordance with established policies and procedures. This role provides system expertise in data integration across multiple source systems and supports electronic accounts payable (AP) processes. The position also delivers data and analytical support for special finance projects as requested by management. Leads cross functional team to support end to end processing of invoices. Serves as a subject matter expert for Accounts Payable policies, procedures, and systems, providing guidance and training to internal stakeholders and newer team members. Provides a special focus within AP function to accurately process all invoice types in a timely manner, ensuring they are paid within the specified terms. Ensure payments are processed and approved according to policy and ensure proper documentation. Develops and maintains standard operating procedures (SOPs), job aids, and process documentation to ensure consistency, accuracy, and knowledge retention across AP functions. Analyzes processes for potential efficiencies and recommends process improvements to management. Develops, reviews, and provides transactional, financial and management reporting, metrics and analysis on a routine and ad hoc basis. Performs month end close processes, including reporting, journal entries, balance sheet reconciliations, resolving discrepancies and developing cross functional relationships that impact job responsibilities. Proactively identifies financial issues and communicates findings to appropriate stakeholders. Responsible for both researching and analyzing invoices on hold and then resolving discrepancies. Provide expertise in multiple source systems and procedures from electronic AP sources. Analyze and identify supplier payments/invoices trends/habits that are outside the established customer terms. Administer our corporate credit card program. Ensures that VISA file loads are accurate and reconciled with the daily bank transaction files. Analyzes and solves any discrepancies that may occur. Collaborates with IT, Procurement and Finance to support system upgrades, integrations and enhancements impacting AP, expense reporting and vendor data. Establishes process for automated invoice processing. Works cross functionally to onboard new vendors and tracks invoice submission to monitor for errors. Responsible for development and execution of robotic processes and development. Responsible for actively reviewing internal data and then taking corrective action to resolve and communicate actions with both Procurement and Suppliers to resolve payment holds and discrepancies. Assists with the review of the Inventory Accrual Reports and works with the MRO Analyst and Buyers to balance the accrual accounts.

Requirements

Bachelors Degree in Accounting or Finance or equivalent experience.
5-7 years of progressive financial administrative experience.
Proficient with Microsoft Office.
Intermediate skills with Microsoft Excel.
Understanding of transactional flow and processes in ERP systems.
Excellent organizational skills.
Strong communication and customer service skills.
Accuracy with strong attention to details.
Effective problem-solving/analytical skills.
Ability to multi-task, work independently, and determine priorities.
Adaptable, proactive, and able to respond quickly to departmental demands.
Ability to work well within a close-knit team environment.

Responsibilities

Perform a broad range of accounting and accounts payable functions.
Provide system expertise in data integration across multiple source systems.
Support electronic accounts payable (AP) processes.
Deliver data and analytical support for special finance projects.
Lead cross-functional teams to support end-to-end processing of invoices.
Serve as a subject matter expert for Accounts Payable policies, procedures, and systems.
Provide guidance and training to internal stakeholders and newer team members.
Accurately process all invoice types in a timely manner, ensuring they are paid within specified terms.
Ensure payments are processed and approved according to policy and proper documentation.
Develop and maintain standard operating procedures (SOPs), job aids, and process documentation.
Analyze processes for potential efficiencies and recommend process improvements.
Develop, review, and provide transactional, financial, and management reporting, metrics, and analysis.
Perform month-end close processes, including reporting, journal entries, balance sheet reconciliations, and resolving discrepancies.
Develop cross-functional relationships that impact job responsibilities.
Proactively identify financial issues and communicate findings to appropriate stakeholders.
Research and analyze invoices on hold and resolve discrepancies.
Provide expertise in multiple source systems and procedures from electronic AP sources.
Analyze and identify supplier payments/invoices trends/habits outside established customer terms.
Administer the corporate credit card program.
Ensure VISA file loads are accurate and reconciled with daily bank transaction files.
Analyze and solve discrepancies that may occur.
Collaborate with IT, Procurement, and Finance to support system upgrades, integrations, and enhancements impacting AP, expense reporting, and vendor data.
Establish processes for automated invoice processing.
Work cross-functionally to onboard new vendors and track invoice submission to monitor for errors.
Develop and execute robotic processes.
Actively review internal data and take corrective action to resolve and communicate actions with Procurement and Suppliers to resolve payment holds and discrepancies.
Assist with the review of Inventory Accrual Reports and work with the MRO Analyst and Buyers to balance accrual accounts.