Sr. AP Specialist

Millcraft•Independence, OH

1d•Onsite

About The Position

The Senior Accounts Payable Specialist serves as the operational lead for Millcraft’s accounts payable function and ensures vendor invoices, employee expenses, and payments are processed accurately, timely, and in compliance with company policy. Reporting to the Director of Finance, this role strengthens AP execution, payment discipline, vendor master controls, and cross-functional issue resolution across Millcraft’s locations. This position is execution-focused: it drives throughput, accuracy, consistency, and control in accounts payable while escalating policy questions, complex vendor issues, payment timing decisions, and process risks to Finance leadership.

Requirements

5+ years of progressive accounts payable experience; senior AP, AP lead, or high-volume processing experience preferred.
Experience in a distribution, wholesale, paper, packaging, or multi-location environment preferred.
Strong ERP knowledge; Microsoft Dynamics 365 , Chrome River, Exflow, experience preferred.
Advanced Excel skills and comfort working with AP aging, vendor data, reconciliations, and payment reporting.
Strong organizational, communication, follow-through, and problem-solving abilities.
Demonstrated ability to support process improvement, automation, documentation, and internal control initiatives.
Ability to work onsite in Cleveland, OH and collaborate cross-functionally with Finance, Purchasing, Operations, Sales, and vendors.

Responsibilities

Own the end-to-end accounts payable process from invoice receipt through payment.
Ensure invoices are accurately coded, properly approved, and processed on time.
Manage ACH, checks, wires, employee reimbursements, and vendor payments in accordance with company policy.
Resolve invoice discrepancies, payment questions, and vendor inquiries with timely follow-up.
Support DPO improvement initiatives through disciplined payment timing, terms compliance, and vendor coordination.
Assist with weekly cash requirement forecasting and upcoming payment visibility.
Identify opportunities to capture discounts, extend terms where appropriate, and reduce unnecessary early payments.
Partner with Finance leadership to support cash flow planning and working capital optimization.
Maintain vendor master file integrity and support appropriate segregation of duties.
Validate vendor additions, changes, tax information, and banking updates before processing.
Monitor duplicate payments, unusual activity, aged items, and control exceptions.
Serve as an AP subject matter expert within Dynamics 365 and related AP workflow tools (Chrome River, Exflow, etc).
Drive workflow adoption, reduce manual touchpoints, and identify automation opportunities.
Develop and maintain SOPs, checklists, templates, and standard work for recurring AP processes.
Escalate system issues, process gaps, and improvement opportunities to Finance leadership.
Prepare AP aging support, accrual inputs, liability analysis, and reconciliations as assigned.
Ensure AP-related close deliverables are completed on time and supported with clear documentation.
Provide schedules and backup for audit requests, vendor inquiries, and management review.
Coordinate with Accounting, Purchasing, Operations, and Credit/AR to resolve timing and documentation issues.
Promote clear ownership, documented procedures, accountability, and continuous improvement.
Support onboarding, cross-training, and coverage planning to ensure dependable AP throughput.
Monitor AP KPIs including invoice cycle time, past-due payables, discounts captured, exceptions, and duplicate payment risk.
Point person for organization for all AP related items, communication, and follow up on timely expense approval and submission of invoices.