Sr Analyst Payroll Tax

Unified Women's Healthcare

14h

About The Position

Under general direction from the Manager, Payroll, the Senior Payroll Tax Analyst serves as a subject matter expert (SME) for payroll tax and oversees all payroll tax administration. This role is responsible for ensuring compliance with federal, state, and local regulations across a high-volume, multi-state environment with numerous FEINs. The Senior Payroll Tax Analyst partners closely with a Tax Specialist and works cross-functionally with Payroll, Accounting, and external agencies. This position includes responsibility for tax registrations, reconciliation of payroll tax accounts, and resolution of complex tax issues. The Analyst will regularly interact with state and federal agencies, external auditors, and internal stakeholders, including Account Managers within Accounting, to research and resolve discrepancies. The Analyst’s time is spent planning, coordinating, and administering payroll tax requirements, including managing high-volume registrations, resolving agency notices, making payments, reviewing refunds, and ensuring accurate reporting. This position requires a highly detail-oriented professional with strong organizational, problem-solving, and communication skills, including the ability to effectively communicate with both executive leadership and team members.

Requirements

BA degree in Accounting, Finance, Human Resources, or equivalent professional experience required
5+ years of payroll tax experience, including multi-state tax compliance
Proven experience managing high-volume tax registrations and FEINs
Strong understanding of U.S. federal, state, and local payroll tax laws
Experience with payroll processes is a plus
Demonstrated expertise in problem-solving and issue resolution in complex environments
Ability to manage multiple projects and competing priorities effectively
Exceptional organizational skills and attention to detail
Advanced experience with UKG Pro (UltiPro) and ADP (Workforce Now) SmartCompliance
Experience working with third-party tax providers such as ADP, Dayforce, and UKG
Experience with tax notice management and agency correspondence in high-volume environments
Experience with payroll system integrations and data migrations
Knowledge of SOX compliance and payroll controls
Familiarity with Salesforce or similar case management systems

Nice To Haves

CPP certification preferred

Responsibilities

Serve as the payroll tax subject matter expert (SME), providing guidance and strategic partnership with Tax Specialists, Accounting, vendors, and leadership
Manage end to end payroll tax operations across federal, multi state, and local jurisdictions, including registrations, compliance, and ongoing account maintenance for a high volume of FEINs
Process, reconcile, and oversee payroll taxes across multiple systems (including ADP and UKG), ensuring accurate and timely filing of all payroll tax returns
Ensure accuracy and compliance of W 2 and W 3 reporting, payroll tax reconciliations, and resolution of variances and discrepancies
Research and resolve complex payroll tax issues, including agency notices, audits, legislative changes, and system configuration discrepancies
Serve as the primary contact for payroll tax audits and agency inquiries, ensuring timely responses and issue resolution
Manage payroll tax setup and configuration, acting as a liaison between payroll teams, third party vendors, and tax agencies
Prioritize and manage multiple projects while communicating effectively with stakeholders, including senior leadership and C suite, and driving continuous process improvements, documentation, and timely follow ups
Other duties as assigned.