Sr Administrative Specialist

Canyon County•Caldwell, ID

4d•Onsite

About The Position

The Senior Administrative Specialist performs administrative and clerical duties to support the Misdemeanor Probation and Community Service. The work is performed under the supervision of the Misdemeanor Probation Office Manager.

Requirements

Knowledge of court and related legal procedures, processes, and terminology
Basic bookkeeping, cash handling, and accounting methods and procedures
Customer service methods, techniques, and objectives
Operation of standard office equipment, a personal computer, and job-related software
Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality
Establish communications and working relationships with program participants, attorneys, and court personnel under stressful and adversarial conditions
Work independently
Use logical and creative thought processes to develop solutions according to procedures, specifications, and/or instructions and in situations where established procedures do not apply
Perform time management and scheduling functions, meet deadlines, and set project priorities
Maintain program confidentiality
High school diploma or GED equivalent required
One (1) year clerical, probation program, community service program, or court-related experience required
Any equivalent combination of experience and training may be considered
Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly
Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information
Visual acuity, with or without an accommodation, to read instructions, review and organize documents
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks and restrain an individual in custody
Ability to lift 50 lbs.

Nice To Haves

Advanced business office or secretarial coursework preferred
Bilingual Spanish & English preferred
Must be bondable
Valid driver’s license
Successfully complete a background investigation
Idaho NCIC access certification within first three months of employment

Responsibilities

Develop and maintain relationships with non-profit organizations within the community
Develop community service opportunities for offenders, document all correspondence, and required follow-up
Register defendants in the program of Community Service and/or Supervised Misdemeanor Probation, assists with conducting criminal history inquiries on offenders, maintains logs on inquiries ran, ensures criminal histories are accounted for and destroyed
Prepare monthly and other periodic program statistics and reports
Process and maintain reports from Community Service Resources and other Community Service agencies
Set appointments, open and maintain files for defendants ordered by the Court into the community service program, as well as the Supervised Misdemeanor Probation program, court orders, and related documents
Maintain communication and exchange information regularly with probation officers, court personnel, and monitor service vendors and related personnel in other counties
Collect and process community service fees as well as any cost of supervision or court fines processed by the courts
Maintain records, files, and databases
Assist in entering incoming urinalysis results, programs/treatments that participants have enrolled in or completed, and forward to the assigned probation officer
Assist in entering treatment reports and forwarding the reports accordingly to the assigned probation officer
Maintain office supplies, conduct inventory, and ensure forms are current and in supply
Perform general reception duties, greet walk-in customers, clients, and the public, distribute mail, and maintain inventory of office forms, files, and records
Perform all work duties and activities in accordance with county and department policies, procedures, and safety practices
Other duties as assigned