Sr Administrative Assistant

McLane•Memphis, TN

29d

About The Position

Provides administrative support to a general manager or president of a division through a variety of tasks related to organization, coordination, and communication. Responsible for confidential and time sensitive material. Handles advanced level administrative support for the leader in a specific division or DC location. Provided a wider variety of more complex administrative work.

Requirements

High School Diploma or equivalent.
Associates Degree, college coursework, or business school training.
2 or more years administrative/clerical support.
Advanced MS Office experience
Strong problem-solving skills.
Excellent oral and written communications skills.
Ability to work in diverse and fast paced environment.
This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.

Nice To Haves

Teamwork oriented
Organized
Problem solver
Detailed

Responsibilities

Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager.
Schedule and coordinate meeting rooms and catering services.
Respond to phone calls, emails, voicemails, and written correspondence.
Coordinate and effectively communicate with staff, teammates, vendors, and customers in a professional and courteous manner.
Coordinate travel, meetings, sessions, and other events.
Gather statistical data for weekly/monthly reports, prepare, and distribute if needed.
Compile documents and information including graphics and visuals.
Maintain accurate files and records.
Make photocopies and faxes documentation as needed.
Track and reconcile team /department expense reports.
Order business cards, company stationary, office supplies, etc.
Maintain sensitive and confidential information.
Escalate issues to management, when appropriate.
Exercise strong judgment within areas of responsibility.
Other duties may be assigned.