Sr. Administrative Assistant, Full Time, Day Shift

Adventist Health•Portland, OR

3d•Onsite

About The Position

Oversees a broad range of administrative and clerical duties in support of department operations. Directs workflow. Ensures a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Assists in making recommendations to management on process improvement, new processes, tools and techniques. Works with sensitive and confidential information, often involving the interpretation of policies and procedures. Assists with orienting and providing on-the-job skills training to others.

Requirements

High School Education/GED or equivalent
Two years' administrative and clerical experience in a healthcare setting

Nice To Haves

Associate's/Technical Degree or equivalent combination of education/related experience

Responsibilities

Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
Creates documents, tracks budgets and assists with special projects.
Maintains current calendar of Director.
Prepares all departmental memos, agendas, minutes and reports.
Copies, distributes and files reports/memos/records as requested.
Coordinates departmental/program functions with other hospital departments.
Conducts research for director.
Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.
Performs special projects/events (i.e., conferences, in-services and presentations).
Prepares all departmental memos, agendas, minutes and reports.
Organizes and maintains systematic records and reports.
Assists with ordering supplies and maintaining inventory of all supplies, as needed.
Ascertains files are current, accurate and complete.
Performs other job-related duties as assigned.