Sr. Administrative Assistant, Full-time, Day Shift
About The Position
Adventist Health Portland has been caring for East Portland since 1893, growing alongside the community we serve. Today, more than 2,300 employees are dedicated to whole-person care, mind, body and spirit, across our 302-bed medical center, emergency department, and network of clinics, urgent care, home care and hospice services. The Adventist Health Northwest Heart Center, located on our medical center campus, provides advanced cardiovascular care, bringing together expert providers, innovative treatments and compassionate support for patients across the region. This role oversees a broad range of administrative and clerical duties in support of department operations. The position directs workflow, ensures a consistent and professional appearance in all communications, and assists with research and administrative support to special projects. The Sr. Administrative Assistant will assist in making recommendations to management on process improvement, new processes, tools and techniques. This role works with sensitive and confidential information, often involving the interpretation of policies and procedures, and assists with orienting and providing on-the-job skills training to others.
Requirements
- Two years' administrative and clerical experience in a healthcare setting
Nice To Haves
- High School Education/GED or equivalent
- Associate’s/Technical Degree or equivalent combination of education/related experience
Responsibilities
- Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
- Creates documents, tracks budgets and assists with special projects.
- Maintains current calendar of Director.
- Prepares all departmental memos, agendas, minutes and reports.
- Copies, distributes and files reports/memos/records as requested.
- Coordinates departmental/program functions with other hospital departments.
- Conducts research for director.
- Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.
- Performs special projects/events (i.e., conferences, in-services and presentations).
- Organizes and maintains systematic records and reports.
- Assists with ordering supplies and maintaining inventory of all supplies, as needed.
- Ascertains files are current, accurate and complete.
- Performs other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
