Sr Administrative Assistant

Nebraska Methodist Hospital•Omaha, NE

12d•Onsite

About The Position

Provides advanced clerical and administrative support to departments/multiple work units; generally supports Vice Presidents or similar senior positions in executive functions and projects.

Requirements

High School Diploma or General Educational Development (G.E.D.) required.
Minimum of 5-7 years administrative experience required.
Excellent interpersonal and customer service skills necessary to communicate with physicians, callers, visitors, patients, family, and team members by verbal and written communication.
Skills in preparing reports, performing calculations, keeping records, and dealing effectively with people.
Ability to coordinate large email or postal communications.
Knowledge of Medical terminology.
Ability to utilize a variety of computer applications, including Microsoft Outlook, Word, Excel and PowerPoint.
Excellent grammar, punctuation, spelling, and presentation layout skills.
Knowledge of office procedures and principles of record keeping.
Proficient in presentation preparation.
Excellent customer service skills, ability to maintain confidentiality and professional rapport.
Must have excellent verbal and written communication skills; be able to handle multiple tasks and meet tight deadlines with little or no supervision; be detail oriented, highly organized, and maintain a professional image.
Must be computer literate with exceptional keyboarding skills and sound knowledge of work processing, spreadsheet development/management, and graphics applications (at an advanced level, specifically Microsoft Office applications).
Exerting up to 20 pounds of force.

Nice To Haves

Associates degree in relevant field preferred.
Prior experience supporting leadership staff in a large organization preferred.
American Heart Association Basic Life Support (BLS) preferred for MJE Women's and Newborns.

Responsibilities

Promotes positive impression and welcoming environment through customer service.
Courteously greets and gives directions to patients, family members, visitors, physicians, staff, and other customers.
Serves as primary intermediary contact between staff, physicians, vendors and the general public.
Maintains safe, clean and neat work environment.
Provides prompt response and follow-up.
Demonstrates excellent communication style and interpersonal communication skills with patients/families/customers.
Provides high-level administrative and project support to executive staff.
Manages leadership calendars, appointments, Board meeting agendas/scheduling/minutes, external/public commitments, travel and reimbursement arrangements.
Confers with appropriate personnel when scheduling conflicts occur.
Proofreads and edits materials for grammatical and factual accuracy.
May prepare/distribute/maintain confidential communications, documents, and contracts.
May create budget documents and organize expense maintenance and reporting.
Types reports and correspondence, create forms, etc. with minimal errors in an acceptable time frame.
May draft PowerPoint presentations.
Provides administrative assistance to vice presidents to ensure appropriate time management of Vice President and successful job performance.
Planning and prioritizing work.
Planning and prioritizing to ensure we meet deadlines.
Assisting with calendar management to compliment work style and workload.
Provides clerical support to ensure completion of routine tasks.
Assists with division projects to ensure work is performed in a competent manner.
Meet deadlines with minimal issues.
Manages day-to-day operations of office to ensure smooth workflow.
Answers telephones promptly, courteously, and with a smile; identifies self and department/area.
Copies, scans, faxes, and distributes information as required/requested.
Coordinates presentations, meetings, and speaking engagements to ensure success of presenter.
No issues with travel arrangements.
Coordinating best options for travel arrangements.