Administrative Assistant, Sr.

Emory•Atlanta, GA

About The Position

This role provides comprehensive administrative support, including managing correspondence, scheduling, travel arrangements, and financial data management. The Administrative Assistant, Sr. will also be involved in coordinating meetings and events, and may provide guidance to other staff members. This position requires a high school diploma, with a Bachelor's degree preferred, and at least five years of progressive related experience. Equivalent combinations of education and experience will be considered. Emory is an equal opportunity employer committed to diversity and inclusion, and provides reasonable accommodations for individuals with disabilities.

Requirements

High School diploma required
Five (5) years of progressive related experience.
Equivalent combinations of education/experience may be considered.

Nice To Haves

Bachelor's Degree Preferred

Responsibilities

Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.
Greets visitors in a courteous manner, establishes needs, and refers to appropriate staff.
Establishes procedures and processes for setting up, organizing, and maintaining various departmental files.
Retrieves appropriate information upon request for internal and external use.
Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives.
Prioritizes requests for meetings, arranges itineraries, prepares expense reports, and prepares executives for daily activities.
Receives and reviews incoming correspondence.
Reviews outgoing mail for consistency and conformance to policies and procedures.
Types correspondence, reports, and/or manuscripts.
Prepares charts and graphs for reports and presentations.
Schedules and coordinates meetings and/or special events.
Reserves facilities and arranges for equipment and materials.
Arranges for speakers, refreshments, or meals.
Develops agendas and arranges seating.
Gathers, reviews, verifies, and consolidates data for preparing and monitoring unit/department budgets and budget variances.
Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses.
Designs and generates regular or special reports and/or statistics after collecting, analyzing, and organizing data.
Completes special assignments requiring collecting, organizing, and analyzing data which may serve as the basis for significant decisions.
May provide guidance or direct the work of clerical, secretarial, or other designated employees.
May distribute work assignments.
May train employees and provide input to performance evaluations and other employee transactions.
Initiates and processes employee transactions after review and approval.
Assists in investigating employee issues or concerns and determines appropriate course of action.
Interprets departmental policies and procedures for lower level employees and refers employees to the appropriate area for interpretation of organizational policies.
Works with manager to formulate a plan for professional development.
Attends educational in-services as appropriate.
Operates standard office equipment, including telephones, copiers, fax machines, and computers.
Performs other duties as assigned.