Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine•Horsham, PA

2d•Hybrid

About The Position

We are searching for the best talent for a Senior Administrative Assistant. This hybrid position will be in Horsham, PA. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Senior Administrative Assistant provides complex executive, operational, and team support to the Vice President, CAR-T and Director of Marketing, CAR-T, enabling effective execution across a high-priority, highly matrixed business. The role requires sound judgment, discretion, independent assessment, and resourceful resolution of complex situations while supporting leaders and teams that collaborate with an external alliance partner and internal cross-functional stakeholders.

Requirements

High School diploma or equivalent is required
Minimum of 6 years’ administrative support experience required
Knowledge of contract administration
Highly organized, with strong attention to detail and accuracy and the ability to establish, manage, and revise priorities while handling multiple time-sensitive responsibilities
Ability to take initiative, work independently with minimal supervision, adapt to shifting priorities, and respond resourcefully to unforeseen circumstances and complex problems in a fast-paced environment
Advanced computer skills including extensive knowledge of Office applications and organization specific software
Demonstrated ability to maintain confidentiality, apply discretion, and handle sensitive business, personnel, financial, alliance-related, and leadership information professionally
Strong interpersonal, verbal, written, and multitasking communication skills, with the professionalism to communicate on behalf of senior leaders and collaborate effectively with supported teams and the broader administrative community
Influences or persuades others within area of immediate responsibility to support efficient ways of working, align schedules and deliverables, and adopt practical administrative processes
Interacts regularly with internal and external colleagues, including senior leaders, cross-functional partners, alliance-facing contacts, and administrative peers, requiring professionalism, confidentiality, and strong coordination across departments

Nice To Haves

Associate’s degree or Bachelor’s degree is preferred
experience supporting vice presidents, directors, complex teams, or matrixed commercial organizations preferred

Responsibilities

Provide day-to-day executive and team support to the Vice President, CAR-T and Director of Marketing, CAR-T, including management and prioritization of complex, frequently changing calendars; high-volume meeting requests; domestic and international travel; expense reports; meetings and events; vendors; and logistics across CAR-T and cross-functional partner teams
Manage and organize files, records, communications, onboarding materials, organizational charts, SharePoint content, and departmental documents, including confidential and sensitive information related to leadership priorities, alliance interactions, commercial strategy, financial administration, and organizational matters
Independently organize large internal department meetings and leadership forums, onsite or offsite; prepare and edit agendas, reports, presentations, meeting materials, and minutes; and coordinate inputs across internal and alliance-facing stakeholders
Perform diverse administrative and project-focused duties requiring independent judgment, prioritization, and clear written and verbal communication on behalf of the Vice President, Director of Marketing, and broader CAR-T leadership team
Maintain databases, general and department or division specific applications
Manage and follow up on the financial administration of the department including monitoring budget procedures, preparing expense reimbursements, monitoring contract administration and initiate/follow up on purchase orders.
Act as a trusted point of contact for leadership, cross-functional departments, external contacts, vendors, and alliance-related coordination, ensuring timely follow-through, appropriate information handling, and clear communication
Participate in administrative, departmental, cross-functional, and campus-wide projects, workgroups, or committees that optimize processes and team operations
Stay informed of company policies, procedures, guidelines, administrative systems, and business processes relevant to the department; provide guidance and timely reminders to staff; and pursue tools or professional development that strengthen executive support, team effectiveness, and operating discipline
Maintain and organize the department SharePoint site, Teams channels, and shared resources to support efficient access to information and consistent team operations
Proofread documents and texts with regard to content