Sr. Administrative Assistant

6345-ITI Legal Entity • Titusville, NJ

2d • Onsite

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This fully onsite position is in Titusville, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Senior Administrative Assistant provides advanced administrative, operational, and project support to senior leaders and their teams. This role requires strong judgment, exceptional organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment. The individual serves as a key business partner, helping leaders operate efficiently while supporting broader organizational objectives.

Requirements

• High school diploma required; Associate's or Bachelor's degree preferred.
• A minimum of 5 years of administrative support experience supporting senior leaders or executives is required.
• Demonstrated ability to manage multiple priorities independently with strong attention to detail.
• Strong organizational, communication, and interpersonal skills, with the ability to work effectively across a matrixed organization.
• Advanced proficiency with Microsoft Office applications, including Outlook, PowerPoint, Excel, Teams, and Word.
• Experience with meeting planning, event coordination, travel management, and expense processing.
• Proven ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage complex calendars, meeting schedules, and executive priorities.
• Coordinate domestic and international travel arrangements and related expense reporting.
• Plan and support team meetings, leadership meetings, off-site events, town halls, and special events, including agendas, presentations, reports, correspondence, and meeting materials.
• Maintain confidential information and exercise sound judgment in handling sensitive business matters.
• Serve as a primary point of contact for internal and external stakeholders, coordinating communications across multiple teams.
• Support onboarding activities for new employees, including coordination of equipment, access, and orientation activities.
• Support department operations, including purchase orders, invoices, vendor management, budget tracking, and expense processing.
• Conduct research and compile information for reports, presentations, projects, and organizational initiatives.
• Lead or participate in special projects and operational improvement initiatives.
• Build strong working relationships across the organization and collaborate with administrative colleagues and business partners.

Benefits

• Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED