Sr. Administrative Assistant

Thermo Fisher Scientific•West Hills, CA

2d•Onsite

About The Position

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. LOCATION : On-site West Hills, CA. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening. DESCRIPTION : Join us as a Senior Administrative Assistant providing high-level support to executive leadership at Thermo Fisher Scientific. You'll contribute to our mission of making the world healthier, cleaner and safer by managing complex calendars, coordinating travel, facilitating communications, and ensuring effective office operations. In this role, you'll work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail. You'll coordinate meetings and events, prepare professional communications and presentations, manage expenses and vendor relationships, and serve as a key liaison between executives and internal/external stakeholders. Your thoughtful approach and ability to anticipate needs will help drive operational excellence across the organization.

Requirements

High school diploma required
4+ years of executive administrative assistant or site administrator experience in a professional office environment
3+ years supporting Director, senior level leaders or functional heads
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Excellent written and verbal communication skills
Infallible proof reading and spelling
High level of discretion when handling sensitive or confidential information
Ability to manage multiple priorities and meet deadlines in a fast-paced, matrixed environment
Ability to work autonomously while supporting leaders across the site
Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" outlook

Nice To Haves

Associate’s degree in Secretarial Science, Business, or related field
Experience in a large, global matrix organization strongly preferred
Experience supporting internal communications, events, or workplace operations is a plus
Experience with internal communications tools, digital signage systems, or intranet platforms
Creative problem-solver with an eye for detail and continuous improvement

Responsibilities

Managing complex calendars
Coordinating travel
Facilitating communications
Ensuring effective office operations
Coordinating meetings and events
Preparing professional communications and presentations
Managing expenses and vendor relationships
Serving as a key liaison between executives and internal/external stakeholders

Benefits

Competitive remuneration
Annual incentive plan bonus scheme
Healthcare
Company 401k
A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO)
10 paid holidays annually
Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
Accident and life insurance
Short- and long-term disability
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP)